Executive Administrative Assistant
Job Description
As the Executive Administrative Assistant, you will provide high-level, proactive administrative and operational support to the CEO of NGNRI and, as required, to members of the executive leadership team. You will play a critical role in ensuring the efficient functioning of the CEO’s office, enabling effective leadership, decision-making, and external engagement. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced, mission-driven scientific environment. You will serve as a central coordination point for internal and external communications, scheduling, and logistics, while exercising sound judgment, discretion, and professionalism at all times. As the Executive Administrative Assistant, you will also support board-related activities, stakeholder engagement, and special projects, contributing to the overall effectiveness and impact of NGNRI’s leadership.
About the role
Manage and coordinate the NGNRI executive team’s complex calendars, including scheduling meetings, prioritizing commitments, and resolving conflicts
Organize and prepare materials for meetings, presentations, and briefings, including agendas, reports, and background documents
Serve as a primary point of contact for internal and external stakeholders on behalf of the NGNRI executive team, ensuring timely and professional communication
Coordinate logistics for board meetings, advisory panels, and executive-level engagements, including preparation and distribution of materials
Support travel planning and expense management for the NGNRI executive team and visiting stakeholders
Assist in the preparation of correspondence, reports, and presentations with a high degree of accuracy and professionalism
Maintain organized records and documentation, ensuring confidentiality and proper handling of sensitive information
Facilitate coordination across NGNRI teams, as well as with external partners such as MSU, HFH, and the Gilbert Family Foundation
Track key action items, deadlines, and follow-ups to support execution of strategic priorities
Provide administrative support for special projects and initiatives led by the NGNRI executive teams
Ensure smooth day-to-day operations of the executive office
About you
High level of integrity, professionalism, and reliability
Strong interpersonal skills and ability to interact effectively with diverse stakeholders
Highly organized, proactive, and detail-oriented
Calm under pressure with the ability to manage competing priorities
Collaborative and team-oriented, with a service mindset
Excellent judgment and ability to maintain confidentiality
Adaptable and flexible in a fast-evolving environment
Committed to supporting NGNRI’s mission and values
Preferred Qualifications
Demonstrated experience in an executive administrative or senior administrative
support role, preferably in a scientific, academic, healthcare, or nonprofit environment
Proven ability to manage complex scheduling, logistics, and executive-level
coordination
Strong organizational skills with exceptional attention to detail and accuracy
Excellent written and verbal communication skills
High level of discretion and ability to handle confidential information with integrity
Proficiency in standard office software and tools (e.g., Microsoft Office Suite,
calendar and collaboration platforms)
Ability to work independently, prioritize tasks, and adapt in a dynamic environment
Experience supporting board-level or senior leadership activities is an asset
Strong problem-solving skills and ability to anticipate needs and take initiative
Bachelor’s degree in business administration, communications, or a related field preferred.
Equivalent experience will be considered.
What you’ll get
Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We’ve got your back. Check out our full list of Benefits and Perks.
About us
The Nick Gilbert Neurofibromatosis Research Institute (NGNRI) is a nonprofit organization focused on developing treatments and cures for Neurofibromatosis type 1 (NF1) and other neurological disorders and cancers with significant unmet need. Backed by the Gilbert Family Foundation and created in partnership with Michigan State University (MSU) and Henry Ford Health (HFH), NGNRI brings together leading scientific and clinical expertise to accelerate translational discovery.
Located within a new, state-of-the-art research facility in midtown Detroit, NGNRI offers a highly collaborative environment alongside MSU and HFH. The institute is equipped with advanced platforms—including organoid and stem cell models, AI-driven analysis, FACS, and CRISPR technologies—and provides access to extensive shared core facilities.
NGNRI supports both in-house researchers and visiting scientists, creating a dynamic, mission-driven ecosystem designed to advance innovation and deliver impact in an underserved field. As part of Detroit’s rapidly growing medical research campus, NGNRI offers a unique opportunity to contribute to cutting-edge science within a vibrant and expanding hub.
This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at [email protected].