Contracting Coordinator, EMEA - 12 Month FTC
Job Description
About Us
Let’s go on an adventure together!
Hey there, we’re G Adventures. We’re one of the world’s leading small group travel companies, and we’ve always believed that travel isn’t just about where you go — it’s about how it changes you.
For the last 35 years, we’ve set out to do things differently. No cookie-cutter tours. No giant buses or cruise ships. And not to mention, as few selfie sticks as possible. Just real humans, travelling your heart out across the world with open minds and a non-stop desire to make our planet better, simply by exploring it.
At G Adventures, our DNA (or GNA, if you will) is built on belonging — where bringing your authentic self to work every day isn’t just accepted, it’s downright celebrated. For our office crew — you wanna rock a t-shirt with your dog’s face on it? We say go for it. For our Chief Experience Officers — you wanna hit the road and call some of the most epic places on Earth your home office? We love that — and we’ve got you. Wanna spend your days with people you genuinely like? Us too — and we’re pretty sure you’ll fit right in, wherever that is.
Now about that career of yours — this is the kind of place where you can spread your wings and truly grow into your role. The best part? You get to do it all alongside a passionate, freakishly talented, one-of-a-kind bunch excited to produce top-notch work and spread a ridiculous amount of goodness at the same time.
Feel like this could be the right fit? We think so too, and we’re already way too excited to meet you.
About The Role
The Contracting Coordinator, EMEA supports the regional Contracting Specialists/Managers and relevant Regional Managers to ensure all budgets and contracts are accurate and aligned with company objectives, across all brands under the G Travel Community (“GTC”) .
The incumbent is also responsible for supporting the sourcing of new vendors and reviewing existing vendor relationships with a focus on costs and service quality, to ensure the company maintains its competitive advantage. Clear communication to all stakeholders and a passion and commitment to detail, speed, and accuracy are critical for success in this role.
We also encourage candidates who may have proven experience within the Contracting space to apply to this position, as we are open to offering a senior contracting role to someone who may be a great fit!
What you'll be doing:
Ensuring the accuracy and completeness of all trip budgets, and contracting content actioning as required.
Partnering with relevant stakeholders to implement reviews of trip budgets.
Ensuring budget updates are legitimate and the impact of changes is communicated to all stakeholders.
Monitoring of cost inputs to ensure accuracy and alignment with objectives of cost management, working with appropriate teams to resolve any questions or discrepancies in costs.
Assuring room blocks at time of contracting to align with system data.
Reporting as necessary to ensure management are equipped with current data for meetings.
Administering, maintaining, and storing vendor contracts.
Maintaining G Adventures services database content.
Supporting the development and maintenance of GTCs tour products and content.
Supporting research needs and other initiatives as requested to support product standards.
Communicating results to relevant teams to meet deadlines as needed.
Growing relationships with existing vendors and sourcing new vendors for future products.
Ensuring GTC is a preferred customer with vendors we partner with and that they understand and deliver on accurate brand messaging.
Embracing and leading change as the company launches new initiatives.
Keeping current of the competitive marketplace via vendor relationships and market intelligence.
Encouraging and promoting our social enterprise purpose through vendor selections and engagement.
Skills & Experience:
5+ years experience in the Tourism industry Knowledge and understanding of the contracting process and buying cycle
Bachelor’s degree or higher in relevant discipline
Knowledge and understanding of the EMENA supplier market
Attention to detail and accuracy
Ability to work in a fast paced work environment
Ability to prioritize and multitask
Strong team player orientation
Advanced oral and written skills in English
Intermediate to advanced knowledge of Microsoft Word and Excel and ability to learn G Adventures internal software (Compass, Polaris, Salesforce, Siglos etc.)
Understanding of, and identification with, GTC Core Values
Required to travel
What Do We Offer You?
Competitive Total Rewards Package, including exclusive travel perks!
Additional days off, including on your birthday!
Vacation time for you to recharge
Enhanced Parental Leave
Meaningful Employee Recognition Program
Learning and Growth Opportunities
Employee Resource Groups
*Applicable based on location*
Please note that Artificial Intelligence (AI) is used in the selection or interview process.
G Adventures is an equal opportunity employer committed to fostering a diverse and inclusive work environment. We consider all qualified applicants.