Enterprise Preparedness Coordinator

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The Enterprise Preparedness Coordinator will be responsible for ensuring the successful disaster response of WVUHS through developing and conducting appropriate trainings, drills, and exercises directly related to facilities risk and vulnerability assessments. This position will identify preparedness gaps throughout the systems and use education and training to improve outcomes during emergencies. This position will engage external and community partners in training opportunities and ensure regulatory compliance with exercise requirements. This position will regularly participate in professional development to ensure organizational alignment with best practices. This position supports all emergency management (EM) activities of the Office of Resiliency and Clinical Preparedness.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor’s degree in emergency management, Public Health, Public law, Law Enforcement, Education or related field OR four years in law enforcement, public safety, first responder or military service.

2. Completion of FEMA ICS 100, 120, 200, 700, and 800 courses, or completion within 3 months of hire.

3. Homeland Security Exercise and Evaluation Program completion within 6 months of hire.

EXPERIENCE:

1. Three (3) years of project management or emergency management experience.

2. Two (2) years of experience of instructing, facilitating training and conducting exercises.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Hazmat certification (through OSHA, FEMA/CDP or other verified organization).

2. FEMA NIMS/ICS 300, 400.

EXPERIENCE:

1. Three (3) years’ experience in business continuity, emergency management/disaster preparedness, the field of risk management, or related field.

2. Experience conducting Business Impact Analysis, Business Process Analysis, interviews, surveys, and writing Business Continuity plans.

3. Working knowledge of FEMA, ASPR, HPP, CMS and Joint Commission standard compliance preferred.

4. Demonstrated knowledge of hospital operations and interactions.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.

1. Provide education and training for emergency preparedness and operations related areas throughout the organization.

2. Develop course content and educational materials for emergency preparedness and utilize materials appropriate for the audience. Review and revise instructional objectives, plans of instruction, instructor guides, and student manuals.

3. Coordinate and provide appropriate emergency preparedness and operations related training for new employees, and refresher training for current employees.

4. Coordinate education and training sessions with skill assessments with ongoing quality monitoring.

5. Conduct periodic maintenance and checks on system emergency preparedness equipment and supplies to ensure that they are available and in good working condition.

6. Provide support for emergency management personnel across the system on training and exercise initiatives.

7. In coordination with department leadership, develop an annual business continuity training and exercise schedule.

8. Conduct trainings and exercises to evaluate the emergency operations and response plans.

9. Establish and maintain office files and records, including training and exercise materials. 

10. Assist hospitals, clinics and system entities with all drills and exercises including tabletop, functional and full-scale drills in order to test WVUHS preparedness.  Facilitate critiques of each drill/exercise recording lessons learned, and developing after action reports and improvement plans to address identified shortfalls.

11. Assist department leadership in System Risk Assessments and development of annual system-wide exercise.

12. If activated, participate in the System Incident Command Center as needed in designated roles.

13. Facilitate the implementation of facility-wide and/or department BCPs and other business continuity / healthcare continuity and recovery activities.

14. Ensure all emergency management and business continuity training activities and processes comply with Joint Commission, CMS, NFPA and OSHA for WVUHS facilities and associated clinics and practices.

15. Educate and train designated leadership, staff and other key stakeholders as required on the implementation of the Hospital Incident Command System (HICS).

16. Participate, coordinate, or facilitate in committees and taskforces, as assigned.  

17. Provides project management coordination and support for projects and their activities including, but not limited to, determining the plan schedule of deadlines and project completion, developing action plans, and coordinates the implementation and completion in collation with appropriate internal and external parties.

18. Planning, developing, monitoring, evaluating, and managing curricula area. 

19. Assessing training needs; developing and delivering training; and evaluating the effectiveness of training.

20. Coordinating and revising instructional formats, methodology, and utilization of technology to meet specific educational and programmatic requirements.

21. Regularly conduct train-the-trainer courses and educational programs.

22. Assist departments and clinics with training staff as needed to maintain EM proficiency. 

23. Facilitate and coordinate system-level Affinity Groups, as assigned.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. While performing the duties of this job the employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl.

2. The employee must occasionally lift and or move objects up to 50 pounds.

3. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

4. Employees must be able to meet the physical requirement to perform tasks while wearing appropriate personal protective equipment (PPE) including a powered air-purifying respirator (PAPR).

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Employees are occasionally exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; extreme cold or heat; risk of electrical shock; explosives; risk of radiation and vibration.  The noise level in the work environment is usually quiet.

2. Normal daily work environment is generally in an office setting but can include all possible environments including all those listed in 1 above with little or no notice.

3. This job will require travel to various sites across the system up to 25% of the time. Some overnight travel may also be required.

4. Some abnormal hours may be required, particularly during crisis situations. 

SKILLS AND ABILITIES:

1. Strong interpersonal, leadership and consensus building skills.

2. Operational problem solving/ decision making skills and experience.

3. Demonstrated ability to multi-task with strong verbal and written communication, presentation, training and teaching skills.  Strong ability to facilitate and organize large groups.

4. Demonstrated ability to work independently with little supervision and work equally as well as a member of a team.

5. Ability to develop and maintain positive relations within teams and external parties.

6. Ability to communicate information regarding service, programs, areas of opportunity, and/or other information.

7. Proven ability to document and refine complex processes to project plans.

8. Excellent knowledge of Microsoft Office.

9. Excellent organizational skills.

10. Ability to build credibility, trust, and rapport with stakeholders on all levels, both within and outside of the organization.

11. Proactive communicator who will seek to communicate rather than wait to be asked.

12. Forward thinker who takes the initiative and identifies gaps in the program and makes recommendations.

13. At times, this position may require obtaining additional training certifications and ongoing recertification.

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Exempt)

Company:

SYSTEM West Virginia University Health System

Cost Center:

673 SYSTEM Resiliency & Clinical Preparedness

Address:

1085 Van Voorhis Rd Suite 400

Morgantown

West Virginia

Equal Opportunity Employer

 

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.