Accounting Clerk & CRM Specialist - Part Time

Our History 

In 1879, Father Bernard Donnelly established Mount St. Bernard’s Orphanage in Kansas City. With that one act of faith, hope and charity, many lives — and a community — were transformed. 

And, from that humble beginning a strong tradition of compassionate care and social service took root, thrived, and grew to become Catholic Charities of Kansas City-St. Joseph. 

Catholic Charities empowers at risk people to create a pathway out of poverty by alleviating their immediate crises to create stability; then providing robust support to lift them to dignity and self-reliance. 

Today, millions of lives have been transformed, in the communities we serve. We have office locations in the Kansas City metro-area, St. Joseph, Missouri, a Food Pantry in Kansas City and another in Cameron, Missouri, while serving a 27-county region.

Our Culture/Mission Characteristics 

While performing job duties, staff will: 

• Follow the Catholic Social and Moral Teachings in all aspects while performing job duties. 
• Work collaboratively to achieve goals and resolve conflicts to achieve the greater good. 
• Respect the diversity of talents and gifts of others and believe in cultivating those to promote personal and professional development. 
• Demonstrate compassion and commitment for helping others improve their own lives. 

Mission

Helping people move to a better life through hope-filled care, services, and advocacy; calling all those of goodwill to join us. 

Vision

By lifting people in need to the dignity of self-reliance, and encouraging others to help, our communities will become one human family. 

Values

Hope/Faith, Trust, Commitment, Collaboration 

Position Title: Accounting Clerk & CRM Specialist 

Effective Date: 7/1/2026 

Employment Type: Part-Time

Exemption Status:  Non-Exempt

Program: Accounting 

Reports to: Accounting Manager 

Position Objective 

The Accounting Clerk is responsible for supporting the financial operations of Catholic Charities by maintaining accurate records, processing transactions, and assisting with financial reporting. This role ensures compliance with nonprofit accounting standards and contributes to the organization's mission by providing reliable financial data for decision-making.

This pay for this position is $23.00 - 25.00 per hour, depending on experience. This will be a hybrid remote position for 19 - 24 hours a week (maximum). This position is not eligible for benefits.

Essential Duties 

Cash Receipts

• Ensure cash receipts are deposited periodically into the appropriate bank accounts.
• Ensure proper coding and recording of deposits into our accounting system.
• Retrieve and record daily lockbox and wire information from banking website.
• Assist Senior Accountant with other cash receipts duties.

CRM Specialist 

• Enter donations (cash receipts, soft pledges, in-kind) into CRM and ensure they balance with Intacct. 
• Work with Development to ensure records aren’t duplicated. 
• Integrate CRM and Intacct database systems. 
• Track pledges and monthly gifts to ensure on-time payment. 
• Communicate with Accounting and Development on deposits to ensure contributions are recorded correctly regarding restriction and appeal. 
• Oversee year-end gift acknowledgment letters and recording in CRM to ensure tasks are set for Development team to send out. 
• Data analysis with reporting and research towards CRM purging. 

 Qualifications 

• Bachelor’s degree in Accounting preferred.
• Three (3) years of Accounting experience is required; five (5) years is preferred. 
• Non-profit Accounting experience preferred. 

Skills and Competencies 

• Team player. Willing to take on new tasks as a growth opportunity. 
• Proficiency with Microsoft Excel.
• High attention to detail.
• Committed to practicing good organizational habits and able to consistently produce timely and accurate data in a fast-paced environment.
• Must be a self-starter and take initiative.
• Professional demeanor and articulate communication skills are required.

I understand that as an employee of Catholic Charities I am expected to perform my job duties in alignment with the following: 

• Follow the Catholic Social and Moral Teachings in all aspects while performing job duties and will not advocate for things that are in opposition with the Catholic faith, beliefs, and Catholic Social and Moral Teachings. 
• Work collaboratively to achieve goals and resolve conflicts to achieve the greater good. 
• Respect for the diversity of talents and gifts of others and believe in cultivating those to promote personal and professional development. 
• Demonstrate compassion and commitment for helping others improve their lives.
• Follow the Agency values: Faith/Hope, Trust, Commitment, Collaboration.