Office Assistant

Position summary

The Office Assistant will provide administrative support by managing labor tracking, handling data entry, maintaining accurate records, and ensuring smooth operational workflows. This position will require the Office Assistant to have strong Excel skills, the ability to learn SharePoint, and discretion when handling sensitive information. 

Essential duties and responsibilities

• Tracklaborhours and ensure accurate recordkeeping 
• Perform data entry tasks with a high degree of accuracy. 
• Create CODs( Cashon Delivery documents) as needed. 
• Request and track weight tickets from vendors.
• Post documents for invoicing and ensure timely processing.
• Create Bills of Lading( BOLs) and maintain their accuracy.
• Update and maintain spreadsheets for customers and upper management.

• Review invoices and feedback to ensure accuracy and resolve discrepancies.
• Maintain confidentiality regarding sensitive information, including customer rates and vendor rebates.
• Learn and efficiently use SharePoint for document management and team collaboration. 

Education and Experience 

Required

• Strong organizational skills and attention to detail.
• Effective communication skills, both written and verbal.
• Demonstrated ability to handle confidential information discreetly.

Preferred

• Ability and willingness to learn SharePoint.
• Previous experience in an office or administrative role.
• Proficiency in MicrosoftExcel ,including advanced functions. 

competencies

• Attention to Detail 
• Service Mindset 
• Discretion 
• Excellent Written and Oral Communication

job demands and work environment

• Frequent walking,standing,andsittingforextendedperiods.
• Occasionallifting andmoving ofequipmentupto25lbs.
•     Abilitytoworkinindustrialenvironments,includingexposureto loudnoise,heavymachinery,andpotentialenvironmentalhazards.
• UseofPersonalProtectiveEquipment(PPE)asrequired.
•     Abilitytomanagemultipleprioritiesunderdeadlines,analyzeoperationalchallenges,andmakehigh-stakes decisions.
• Strongproblem-solvingskillsandabilitytoadapt torapidlychangingenvironments
• Travelrequired,includingovernightstaysasneeded

Please note this Job Description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. The position will also undertake other responsibilities and duties that may be assigned by SES from time to time.

SES is an Equal Opportunity Employer and complies with all federal, state, and local employment laws, including the Americans with Disabilities Act (ADA).  Reasonable accommodations will be made for qualified individuals with disabilities to perform essential job functions.

SES provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under federal, state, or local laws.

This job description is not a contract of employment. Employment is at-will and may be terminated at any time with or without cause.