AR/AP Specialist

BASIC FUNCTION:

To direct all credit and collection activities of a designated part of the credit organization in accordance with established policies, practices, and procedures in a manner that will result in maximum sales, sound receivable, and their prompt conversion to cash. Responsible for collection activities such as negotiating with past due accounts. Assist in completion of A/P function in an accurate and timely manner.   

RESPONSIBILITIES AND DUTIES:

• Maintains responsibility for applying the company's credit and collection policies, practices, and procedures to the credit requirements of a designated number of customer accounts within specified dollar limits.
• Responsible for contacting delinquent accounts to arrange payment
• Consults immediate superior for advice on particularly complex problems and cases requiring policy decisions.
• Handles non-routine credit inquires and correspondence.
• Plan and maintain the systematic follow-up and collections of assigned receivable.
• Checks monthly balances of customers; when records indicate that customers may be exceeding safe limits, takes appropriate steps to prevent past-due accounts.
• Follows closely the course of aging accounts and determine action to be taken on delinquent accounts.
• Consults with superior, appropriate sales personnel, or both on particularly complex collection situations requiring unusual action.
• Obtain approval from immediate superior on the acceptance of notes, compromise settlements, partial payments, time extension, and the writing off of uncollectible accounts.
• Takes appropriate action on collection irregularities (such as payment discrepancies), adjustments (shipment errors, etc.) and customer complaints and inquiries for assigned accounts.
• Collections (verbal and written) for outstanding accounts receivable to include all reconciliation efforts.
• Order approval for assigned accounts.
• Maintain customer information
• Process credit card payments
• Maintain cash receipt files
• Prepare and distribution of daily bank reports
• Recommend bad debt write-offs to the AP/AR Manager for approval
• Backup for the AP/AR Manager for monthly reports, weekly and KPI boards
• Other duties as assigned

• Review invoices for appropriate documentation and approval prior to payment
• Respond to vendor inquires
• Voucher invoices for payment
• Reconcile vendor statements, research and correct discrepancies
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Match invoices to purchase orders, obtain all signatures prior to vouchering for payment in accordance with the companies DOA
• Research and solve invoice problems.
• As needed will prepare accounts payable checks, sends check run to bank and runs check register
• Maintain accounts payable files
• Helps with the performance of the day to day processing of accounts payable transactions
• As needed will prepare and transmit all required wire transfer transactions
• Help maintain the Invoice Log, work with department managers to resolve open issues on the Invoice Log

QUALIFICATIONS AND SKILLS:

Minimum Qualifications:

• Experience: Minimum of 2 years of experience or equivalent combination of education and experience in Accounting, Finance, or related field
• Knowledge: Basic accounting principles, GAAP, proper collection procedures that apply to daily collection activities such as collection calls, letters, and working closely with all departments. 
• Skills/Abilities:
• Excellent written and oral communication skills
• Basic proficiency with Microsoft Office Products
• Strong attention to detail and accuracy
• Ability to work effectively cross-functionally
• Education: High school diploma or equivalent

Preferred Qualifications:

• Experience: 3+ years of experience in AP/AR
• Knowledge: Understanding of the reconciliation process, customer account management, and full-cycle accounting
• Skills/Abilities:
• Advanced Microsoft Excel skills
• Experience with an ERP system
• Strong problem-solving and discrepancy resolution skills
• Ability to communicate effectively with vendors, customers, and internal stakeholders
• Education: Associate's Degree in Accounting or Finance

Work Authorization

Crane Pumps & Systems will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas (Examples: E, F-1 with OPT or CPT, H-1, H-2, L-1, B, J or TN), or those who need sponsorship for work authorization now or in the future, are not eligible for hire at this time.

This description has been designed to indicate the general nature and level of work being performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Crane Company. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, sexual orientation, general identity, national origin, disability or veteran status.