Senior Associate, Media Accounts Payable, PH

Company description Publicis Re:Sources is the backbone of Publicis Groupe, the world’s most valuable agency group. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients. Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 5,000+ employees in over 66 countries. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at. Overview This role supports Publicis Groupe’s AU & NZ Media agencies in fulfilling periodic reconciliations of large to small scale media vendor accounts. The focus of this role is to perform accurate vendor reconciliations from vendor’s statement of accounts; match vendor invoices to booked media activity; recognise discrepancies, raise variance account queries and resolve in a timely manner; perform corrections to booking data when required; investigate and resolve historic errors in an efficient manner. Liaise between media agency and vendors to resolve discrepancies. Responsibilities The key Accountabilities are, but not limited to: Accurately performing vendor’s statement of account reconciliations for set of assigned vendors within tight deadlines Ensure fundamental invoice checks are completed and/or request amendments where necessary. Accurately match vendor invoices to client bookings Raise variance account queries within applicable process timelines Follow up and resolve account queries within process deadlines Liaise with media teams and vendor counterparts to satisfactorily resolve disputed charges Always Follow all Resources MAP guidelines and procedures Help team members when necessary Support ad hoc project or work when required. Monthly high level and detailed review of media creditors reconciliations Qualifications Experience/Qualifications 4+ years or more experience in media reconciliations and payable environment 2 years or more in a media industry organisation Knowledge TAFE or Accounting Diploma (or higher) GST, accounting practice Knowledge is desirable Australian media Industry Knowledge is advantageous Skills (including technology) Strong communication skills in written and spoken Australian English preferable In-depth knowledge of reconciling to vendor’s statement of account balances Intermediate to Advanced Excel knowledge Timely follow up and resolution of discrepancies between vendor invoices and client media bookings Fundamental verification of invoice documents Superior investigative and problem resolution skills Additional information Attributes/behaviours Strong attention to detail Capability to quickly learn, develop insights and adapt to systems & procedures Knack to unravel and resolve complex issues Ability to clearly communicate complex transactional invoice queries. Acumen to use logical thinking and discretions to make informed choices Demonstrate confidence, proficiency and be able to lead routine conversations with agencies and vendors with conviction Strong sense of responsibility, uncompromising on quality of work. General awareness of Australian media practice is advantageous Ability to work in a customer service, process driven and high-volume transactional environment. Ability to work independently but within an overall team that is committed to tight monthly deadlines. Expertise to identify financial risks and prioritise resolution of material discrepancies. Multi-tasking capabilities and ability to perform under pressure

Experience/Qualifications 4+ years or more experience in media reconciliations and payable environment 2 years or more in a media industry organisation Knowledge TAFE or Accounting Diploma (or higher) GST, accounting practice Knowledge is desirable Australian media Industry Knowledge is advantageous Skills (including technology) Strong communication skills in written and spoken Australian English preferable In-depth knowledge of reconciling to vendor’s statement of account balances Intermediate to Advanced Excel knowledge Timely follow up and resolution of discrepancies between vendor invoices and client media bookings Fundamental verification of invoice documents Superior investigative and problem resolution skills

The key Accountabilities are, but not limited to: Accurately performing vendor’s statement of account reconciliations for set of assigned vendors within tight deadlines Ensure fundamental invoice checks are completed and/or request amendments where necessary. Accurately match vendor invoices to client bookings Raise variance account queries within applicable process timelines Follow up and resolve account queries within process deadlines Liaise with media teams and vendor counterparts to satisfactorily resolve disputed charges Always Follow all Resources MAP guidelines and procedures Help team members when necessary Support ad hoc project or work when required. Monthly high level and detailed review of media creditors reconciliations