Lead Administrative Assistant

The Lead Administrative Assistant is responsible for providing high-level administrative support to a group of three Vice Presidents and their teams within the Supply Chain division. This role reports directly to the Team Lead, Admin Assistant, and serves as a key point of coordination and communication for the leadership team.

Main responsibilities

• Deliver comprehensive administrative support to 3–4 Vice Presidents, managing diverse needs and priorities.
• Coordinate complex travel arrangements, manage calendars, and handle daily meeting logistics for assigned VPs.
• Prepare, review, and submit expense reports accurately and in a timely manner.
• Organize meetings with internal and external stakeholders across various international time zones.
• Demonstrate flexibility and responsiveness to requests and meetings that may occur outside standard business hours.
• Create, edit, and distribute reports, presentations, and internal communications as required by the team.
• Plan, coordinate, and execute departmental events and meetings, ensuring all logistics are managed seamlessly.
• Process and track invoices, ensuring correct coding and timely approval in accordance with company policies.
• Provide back-up assistance to other admin team members as needed, fostering strong team collaboration.
• Manage departmental supplies, equipment, and resources to support efficient operations.
• Assist with additional administrative projects and assignments as directed by the Team Leader, Executive Assistant.

• Minimum of 2 years of experience in an administrative support role, ideally supporting senior leadership.
• Associate’s degree or equivalent combination of education and experience.
• Exceptional verbal and written communication skills. § Strong organizational abilities and a commitment to outstanding customer service.
• Demonstrated accountability, independence, and keen attention to detail. § Proven basic project management skills.
• Proficiency in Microsoft Office Suite, Concur, and Ariba platforms.
• Ability to exercise sound judgment and handle confidential information with discretion.
• Proactive, strategic thinker who can adapt to changing priorities and anticipate the needs of the team.

Base Salary: 55-60k plus 5% annual bonus based on company performance 

Benefits:
• Paid Holidays and Vacation
• Medical, Dental & Vision benefits that start on the first day of employment
• No-cost mental health support for employee and dependents
• Childcare tuition discounts
• No-cost fitness, nutrition, and wellness programs 
• Fertility benefits
• Adoption assistance
• 401k matching contributions
• 15% off the purchase price of stock
• Company bonus