Office Manager
Job Description
ABOUT CIVILGRID
CivilGrid is the trusted civil design platform powering affordable infrastructure renewal and growth. We give utilities, civil engineers, and municipalities a single, collaborative source of truth for what's underground so teams can plan, design, and build faster, smarter, and safer.
Our platform consolidates utility records, geotechnical and environmental data, paving moratoriums, and jurisdictional requirements directly from 3,000+ utilities, agencies, and municipalities with full chain-of-custody documentation. Teams at PG&E, Mark Thomas, and dozens of leading engineering firms use CivilGrid to cut research time by up to 88%, reduce project costs, prevent dig-ins, and accelerate delivery on the projects that keep communities running.
We're a venture-backed Series A startup tackling a $4.7T US infrastructure market that has been underserved by software for decades. Founded by industry insiders, each with 10+ years in utilities and civil engineering, we move fast, ship work that matters, and stay close to the customers and field teams we build for.
WHY THIS ROLE
We are looking for an Office Manager to support day-to-day administrative work and operations, helping ensure our San Francisco office runs smoothly. This role reports directly to the Operations Manager and provides support across logistics and general administrative needs for the office, as well as limited coordination support for the CEO. You will also serve as the first point of contact for guests (including candidates coming in for interviews), creating a welcoming and professional office experience.
This is a hands-on, entry-level role with the opportunity to build strong foundational skills across office operations and administrative support. It is ideal for someone who is highly organized, proactive, and takes pride in creating a seamless experience for others.
In this role you will Report to the Head of Operations. It is an onsite role based from our San Francisco HQ. If hired, you will be expected to work from the SF office 5 days a week.
WHAT YOU'LL DO
Office Management
Support the day-to-day operations of the San Francisco office, including supplies, snacks, equipment, and vendor coordination
Coordinate with building management, service providers, and office visitors
Own the logistics for team lunches, all-hands meetings, and visiting guests
Sort and distribute mail and packages
Order, organize, and maintain company swag inventory and coordinate shipments to new hires
Maintain a clean, organized, and welcoming office environment
Serve as the primary point of contact for additional tenants sharing our office space
Administrative Support
Act as an operational resource for remote offices, providing support across scheduling, supply ordering and shipping, and general logistics as needed
Handle light accounts payable tasks for the Data Research team
Some CEO scheduling, including calendar management, travel coordination, and meeting logistics
Provide ad hoc administrative support across the team
WHAT YOU'LL BRING
1-3 years of experience in an office, admin, operations, or coordinator role
Highly organized with strong attention to detail and the ability to manage multiple priorities at once
A proactive, can-do attitude — you notice what needs to be done and do it without being asked
Ability to prioritize and adapt quickly as needs shift in a growing startup environment
Strong written and verbal communication skills
Comfortable working in a fast-paced, ever-changing startup environment
Warm, personable, and enthusiastic about creating a great experience for the people around you
Proficiency in Google Workspace and comfort learning new tools (e.g., Slack, expense or HR systems)
Familiarity with AI tools and a desire to develop those skills as we actively integrate them into how we work
Comfortable with hands-on tasks (e.g., setting up spaces, managing deliveries, light lifting)
BONUS POINTS
Experience supporting executives or senior leadership
Operates with appropriate discretion and confidentiality in supporting executives
Interest in infrastructure, construction, or climate tech
HOW WE WORK
We're a small, but rapidly growing team that ships. Expect direct feedback, real ownership from day one, and proximity to customers — huge utilities, public agencies, and engineering firms whose work depends on what we build. We default to in-person collaboration where it matters and remote-friendly flexibility otherwise. We hire people who care deeply about their craft and the communities our customers serve.
COMPENSATION & BENEFITS
The base salary range for this role is $71,595 – $101,579.
Base salary is only one part of your total compensation package at CivilGrid, which also includes meaningful early-stage equity, comprehensive benefits, and the opportunity to shape a category-defining company. The base salary range listed above may encompass various levels and/or geographic locations; final offers are determined based on the candidate's experience, skills, level, and work location.
In addition to base and equity, we offer:
Company-funded medical, dental, and vision insurance — including medical plans at no cost to the employee
FSA (health and dependent care)
Unlimited PTO and a culture that expects you to actually use it
401(k) plan
Flexible, remote-friendly work environment
A high-trust team, real ownership, and the chance to do the most meaningful work of your career
EQUAL EMPLOYMENT OPPORTUNITY
CivilGrid is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, pregnancy, or any other characteristic protected by federal, state, or local law. Employment decisions at CivilGrid are based on business needs, job requirements, and individual qualifications. If you require a reasonable accommodation to participate in the application or interview process, please contact us — we're happy to help.