OSHA Compliance Coordinator
Job Description
The OSHA Compliance Coordinator ensures that compliance is not reactive—but systematized, measurable, and embedded into daily operations. This role bridges Safety, Operations, and Leadership by translating regulatory requirements into structured programs, actionable data, and consistent execution.
Success in this role means zero gaps in compliance visibility, strong adoption of behavioral safety programs, and accurate, real-time safety data that drives decision-making at every level of the business.
What you’ll do
1. Lead OSHA compliance execution and regulatory administration
- Maintain OSHA compliance programs, documentation, and records across all service centers
- Manage OSHA 300 Logs, annual reporting, regulatory filings, and survey submissions
- Coordinate responses to OSHA complaints and inspections, including documentation and leadership alignment
- Track required postings, drills, inspections, and audit readiness across locations
- Support corrective action plans and ensure closure following audits and regulatory reviews
2. Operate and scale safety tracking systems
- Administer Safety Observation (SO), Safety Leader Coaching (SLC), and Critical Process Verification (CPV) programs
- Validate, upload, and track behavioral safety data within Luma with high accuracy
- Monitor participation, completion rates, and compliance metrics across all service centers
- Build and maintain dashboards tracking KPIs tied to safety performance and engagement
- Identify execution gaps and drive follow-up with field leadership
3. Own LMS administration and training compliance
- Serve as the primary administrator for safety-related LMS functions (Luma)
- Assign training, manage learning paths, and ensure completion of required programs
- Develop training materials, job aids, process guides, and evaluation tools
- Monitor compliance deadlines and troubleshoot system, access, and training issues
- Support onboarding and ensure new hires meet all qualification requirements
4. Manage employee qualification and compliance tracking
- Track employee certifications, qualifications, and compliance status across the workforce
- Validate completion of critical programs (e.g., forklift certification, hostler training, behavior-based safety)
- Maintain accurate records, including restricted or not-cleared operational statuses
- Ensure alignment between training completion and operational readiness
- Proactively identify and resolve gaps in workforce qualification compliance
5. Drive safety reporting and analytical excellence
- Maintain safety databases and reporting infrastructure across multiple data sources
- Extract, validate, and analyze large datasets to generate actionable insights
- Produce weekly, monthly, quarterly, and annual safety performance reports
- Identify trends, compliance risks, and operational improvement opportunities
- Present insights to leadership in clear, structured, decision-ready formats
6. Support injury management and incident response
- Track workplace injuries and ensure accurate entry into reporting systems
- Coordinate injury reviews with Safety and Operations leadership
- Monitor investigation progress and corrective action completion
- Analyze injury trends and contribute to prevention strategies
- Ensure data integrity across all incident reporting
7. Enable communication, alignment, and field execution
- Develop and distribute weekly safety updates and reporting summaries
- Maintain centralized documentation, communications, and training resources
- Support service centers with compliance questions, documentation, and program execution
- Participate in safety huddles, leadership calls, and cross-functional initiatives
- Provide on-call support for compliance-related events, audits, and investigations
What you bring
- 2–3+ years of experience in OSHA compliance, safety administration, training coordination, or regulatory environments
- Associate degree in Occupational Safety, Environmental Health & Safety, Business Administration, HR, or related field preferred
- Working knowledge of OSHA regulations, recordkeeping requirements, and compliance standards
- Experience in transportation, logistics, warehousing, manufacturing, or industrial environments preferred
- Hands-on experience with Learning Management Systems and compliance tracking platforms (Luma preferred)
- Advanced proficiency in Microsoft Excel, including pivot tables, formulas, dashboards, and data validation
- Strong analytical capability with experience working across large, multi-source datasets
- Proven ability to translate complex compliance data into actionable insights for leadership
- Exceptional attention to detail with a high standard for data integrity and accuracy
- Ability to manage multiple priorities, deadlines, and cross-functional coordination
- Willingness to participate in on-call rotations and occasional travel, evenings, or weekends as needed
How you operate
- You think in systems, not tasks—designing processes that scale and sustain
- You own outcomes, not activity—driving accuracy, completion, and follow-through
- You bring structure to complexity and create clarity from data
- You move with urgency while maintaining precision and control
- You communicate clearly, confidently, and with purpose
- You proactively identify gaps before they become issues
- You hold a high bar for accountability—both personally and across stakeholders
Key Performance Indicators (KPIs)
- OSHA compliance completion rates
- Safety Observation (SO) completion rates
- Safety Leader Coaching (SLC) completion rates
- Critical Process Verification (CPV) completion rates
- Training completion compliance percentages
- New hire qualification compliance
- Injury reporting and investigation timeliness
- OSHA response and corrective action completion
- Service center compliance scores
- Safety communication accuracy and timeliness
- Monthly, quarterly, and annual reporting accuracy
About Roadrunner
We’re not just moving freight; we’re reimagining long-haul shipping. Our Smart Network™ offers more direct long-haul metro-to-metro routes than any other nationwide LTL carrier in the United States, with service extending into Canada and Mexico and terminals across 40+ metro markets. Powered by AI and machine learning, our operations platform ensures real-time tracking, custodial control, and full shipment visibility. With driver teams executing over-the-road (OTR) moves — and no freight moving on rail — customers experience industry-leading transit times, minimal rehandling, and dramatically reduced risk of loss or damage.
Our 900+ owner-operators benefit from scheduled freight, fewer touches by design, consistent long-haul density, and a differentiated metro-to-metro model that creates predictable earning opportunities.
This precision and performance have earned Roadrunner national recognition by over 3,000 shippers, and was ranked this year #1 in Operations, #1 in Technology, and #1 in Value in the Quest for Quality Awards, as well as honors as a Top 100 Trucking Company by Inbound Logistics and a Top Tier Service Carrier by Mastio.
We’re growing fast. Roadrunner is building something special with great people, a winning culture and a differentiated service offering in the marketplace. Join us today to grow your career!
We Run Safe. We Run Smart. We Run Together.
Compensation & Setup
- Pay: $50,000–$55,000 base salary
- Location: Remote
- Benefits: Full benefits package including medical, dental, vision, 401(k), and paid time off
Physical Demands and Work Environment
The physical demands and work environment described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Physical Demands
- Light physical activity performing non-strenuous daily activities of an administrative nature.
- While performing the duties of the job, the employee is regularly required to sit, reach/handle items, work with fingers, and talk and hear others in conversations.
- The employee is occasionally required to stand, walk, stoop, and lift objects up to 25 lbs.
Work Environment
- The noise level is moderate based on general conversation tones, ringing phones and laser printer operation.
- Works in well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.
- The above statements reflect the general details necessary to describe the principal functions of the position and are not intended to be all inclusive.
- The position and any of the requirements listed above are subject to change at any time according to the changing needs of the company.
* The above statements reflect the general details necessary to describe the principal functions of the position and are not intended to be all inclusive. The position and any of the requirements listed above are subject to change at any time according to the changing needs of the company.
* Roadrunner is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind.
* We will not accept unsolicited candidates from external recruiters or recruiting agencies. Thank you!
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