Practice Coordinator

Practice Coordinator - Cairo

Key Responsibilities

 Paralegal/Administrator supporting the Litigation Team

• Act as the central coordination point between fee-earners, finance, secretarial teams, and external advocates to take all the necessary administrative steps to set up and ensure that compliance and standard requirements in relation to litigation cases are followed  
• Assisting in identifying payments due and in chasing internally for the collection of payments.
• Support the effective administrative management and promotion of the litigation practice, and maintaining strong relationships with external vendors.
• Ensure timely and compliant matter opening, including collection of KYC documentation, engagement terms, and Powers of Attorney (POAs).
• Draft, review, and coordinate Arabic and English documentation, particularly POAs and onboarding materials, ensuring accuracy and compliance.
• Coordinate with the relevant team for timely notarisation of POAs
• Maintain and update the POA Digital Repository
• Monitor the lifecycle of litigation matters to ensure deadlines, documentation, and compliance requirements are consistently met.
• Maintain and update the monthly trackers of all litigation matter
• Follow up proactively on invoices, and billing submissions ensuring timely processing and minimising delays in revenue recovery.
• Work closely with finance to track WIP, billing status, and payment progress for litigation matters.
• Support implementation and embedding of administrative s processes across teams, ensuring consistency across offices and jurisdictions.

Client Relationship Management

• Actively support client relationship management by becoming familiar with key contacts and handling routine client queries.
• Take and make client-related calls, handling enquiries and message-taking professionally.
• Liaise with clients and the Marketing team to support the scheduling of tenders, directory interviews, training sessions, and other client-facing events.
• Manage Interaction (CRM), ensuring new clients, prospects, and contacts are added, and business development activities are accurately tracked.
• Prepare and assist with client-facing documentation, such as presentations, CVs, pitches, capability statements, and Letters of Engagement.
• Maintain and apply knowledge of client-specific protocols and processes, ensuring compliance.
• Support eBilling registration and supplier onboarding (including KYC processes and procurement requirements).
• Assist with translations (informal and formal) for onboarding and compliance documentation.

Administrative

• Oversee matter opening and closing processes (including LAP matters), ensuring compliance with internal policies and regulatory standards.
• Prepare and issue compliant engagement letters.
• Track and manage client deadlines and ensure compliance procedures are up to date.
• Assist fee-earners with business development initiatives and client portal management.
• Manage diaries, travel, visas, and logistics for senior stakeholders.
• Coordinate billing processes, including WIP collation, invoice drafting, revisions, and submission.
• Monitor subscriptions and external services relevant to legal and regulatory updates.
• Maintain accurate records across case management and CRM systems.

Communication

• Serve as the main liaison for Partners, fee-earners, clients, and external advocates.
• Monitor and triage communications, ensuring prompt action and follow-up.
• Draft correspondence and manage documentation efficiently.
• Take meeting minutes and follow up on actions.
• Work closely with Legal Support Managers and team members to manage workload and coverage.

Processing & Compliance

• Prioritise and manage workload to meet deadlines and service level agreements.
• Ensure accurate maintenance of client and matter data across all systems.
• Ensure adherence to firm-wide policies, particularly in relation to LAP processes, compliance, and billing.

Customer Service

• Arrange and participate in team meetings, capturing and following up on actions.
• Provide regular progress updates and take ownership of deliverables.
• Foster a collaborative, service-oriented culture across teams.

Essential Skills & Experience

• Fluent in Arabic and English (written and spoken), with strong drafting capability, particularly for legal and formal documentation (e.g. POAs).
• Strong experience supporting billing, invoicing processes, and financial administration, with a proactive approach to follow-ups.
• Experience in a legal or professional services environment.
• Advanced knowledge of document and case management systems.
• Strong organisational skills with excellent attention to detail.
• Proven ability to manage competing priorities and meet deadlines.
• Excellent communication and stakeholder management skills.
• Conscientious, proactive, and accountable, with a strong sense of ownership.
• Ability to identify and resolve issues through to completion.

Technical Skills

• Advanced knowledge of Microsoft Office
• Experience with CRM systems and legal billing platforms
• Strong administrative and document production skills

Additional Context (Business Need)

This role is critical to maintaining operational continuity, compliance, and financial efficiency across the LAP process. Many responsibilities are process-driven and time-sensitive, with direct impact on billing, revenue recovery, and service delivery.

The Firm

When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

Our Commitment

Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process.

A Note on Privacy

Please take a moment to read our privacy notice. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.

If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.

This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.