Corporate Paralegal

Corporate Paralegal

Location: Cottage Grove, WI
Schedule: Full-Time, On-Site | Potential for hybrid after training

Join an Employee-Owned Healthcare Company Making a Difference

Shared Medical Services is seeking an experienced and detail-oriented Corporate Paralegal to support our Legal and Corporate Compliance team. This role is ideal for a motivated legal professional who thrives in a fast-paced, highly regulated environment and enjoys working across contracts, corporate governance, compliance, and intellectual property management.

As an employee-owned company, Shared Medical Services is committed to fostering a collaborative culture where employees are valued, supported, and empowered to make a meaningful impact on patient outcomes nationwide.

What You'll Do

In this role, you will provide critical legal and administrative support across the organization�s contract lifecycle management, compliance initiatives, corporate governance activities, and intellectual property asset management.

Responsibilities Include:

Contract Drafting, Review & Management

• Draft, review, and manage a high volume of commercial agreements, including:
  • Vendor Contracts
  • Master Service Agreements (MSAs)
  • Non-Disclosure Agreements (NDAs)
  • Business Associate Agreements (BAAs)
  • Operations Agreements
  • Management Agreements
  • Requests for Proposal (RFPs)
• Assist with the preparation and development of contract proposals
• Maintain and update contract lifecycle management (CLM) systems
• Track contract renewals, terminations, compliance milestones, and key deadlines
• Ensure contracts comply with applicable laws, regulations, and internal policies
• Oversee database maintenance, audits, reporting, and query functions
• Communicate effectively with internal departments and external stakeholders throughout the contract lifecycle process

Corporate Governance & Compliance

• Support entity management activities, including incorporation, maintenance, and dissolution of subsidiaries and affiliates
• Assist with Corporate Securities Offering filings for managed entities
• Prepare board and committee meeting materials including resolutions, consents, and meeting minutes
• Maintain organized corporate records in accordance with regulatory requirements
• Assist with government contract reporting obligations
• Support intellectual property asset tracking, including trademarks, patents, and copyrights
• Coordinate with outside counsel and internal teams regarding compliance, enforcement, litigation, and related legal matters
• Assist with confidentiality and licensing agreements related to proprietary technology and healthcare data

Additional Responsibilities

• Draft and review outgoing corporate correspondence
• Provide additional legal and compliance support as assigned

What We're Looking For

Qualifications:

• Bachelor�s degree and Paralegal Certificate from an ABA-approved program (or equivalent experience)
• Minimum of four (4) years of corporate paralegal experience preferred
• Healthcare, life sciences, or healthtech industry experience strongly preferred

Skills & Experience:

• Strong knowledge of healthcare regulatory frameworks and contract administration practices
• Experience with contract lifecycle management tools and legal database systems
• Proficiency in Microsoft Office applications including Word, Excel, Outlook, Access, and NetSuite
• Familiarity with AI-assisted technologies and effective prompting for corporate legal applications
• Excellent organizational, communication, and project management skills
• Ability to manage multiple priorities in a fast-paced, highly regulated environment
• High level of professionalism, discretion, confidentiality, and attention to detail
• Strong collaboration skills with the ability to work effectively across departments and leadership levels

Why Join Shared Medical Services?

We Offer a Competitive Benefits Package Including:

• Medical, Dental, and Vision Insurance
• Company-Paid Life Insurance
• Company-Paid Short-Term & Long-Term Disability
• Flexible Spending Accounts (Medical & Dependent Care)
• 401(k) and Roth IRA with 4% Company Match
• Employee Stock Ownership Plan (ESOP) � Become an Owner in the Company
• Paid Time Off and Holidays
• Opportunities for Professional Growth and Development

About Shared Medical Services

Shared Medical Services is a leading provider of mobile imaging services dedicated to delivering high-quality patient care and innovative healthcare solutions. We believe our employees are our greatest asset, and as an employee-owned organization, we are committed to fostering a collaborative, supportive, and rewarding workplace.

Apply today and become part of a company where your contributions truly matter.