Administrative Assistant

Location: Middletown, NY (Scotchtown)Hours: M–F 8:30 am to 5 pmPay: $19.50 per hour About the Role We’re seeking a highly organized and detail-oriented Administrative Assistant to support the Community Habilitation (Com Hab) program. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple responsibilities, and takes pride in supporting program operations that serve individuals with intellectual and developmental disabilities. The Administrative Assistant plays a key role in ensuring smooth program operations by coordinating documentation, maintaining databases, preparing reports, and supporting leadership with scheduling and communication. Key Responsibilities Program & Leadership Support Provide administrative support to the Vice President, Program Director, and Team Leaders Manage calendars, scheduling, and meeting coordination Prepare meeting materials and draft meeting minutes Assist with program reports, spreadsheets, and documentation Office Operations Manage daily emails, phone calls, and general correspondence Maintain organized filing systems and program documentation Order office supplies and assist with general office operations Perform additional administrative duties as needed to support program operations Documentation & Data Management Maintain accurate program records and documentation Enter and manage data in program systems including IRMA, Choices, eVero, and Daily Management dashboards Assist with intake documentation, DDP2 forms, and program records Support preparation for internal and external audits What We’re Looking For Strong organization and attention to detail Professional communication and customer service skills Ability to manage multiple priorities in a fast-paced environment Collaborative and service-oriented mindset Experience supporting program leadership and coordinating administrative processes Technical Skills: Microsoft Office (Excel, Word, Outlook, PowerPoint); experience with database systems and reporting tools preferred Education/Experience: High school diploma required. Administrative experience in healthcare, human services, or nonprofit settings preferred.