Job Description
Company description A division of Publicis Groupe, Publicis Digital Experience is a network of top-tier agencies designed to develop capabilities and solutions to enable growth and provide scaled access to the digital capabilities of Publicis Groupe in service of our clients. Together, the Publicis Digital Experience portfolio endeavors to create value at the intersection of technology and experiences to connect brands and people. Our model to transform every brand experience will help clients navigate, develop, and activate commerce in a way that will provide them with a future-proof model for modern marketing. With our unique expertise in consumer engagement, CRM, and commerce, Publicis Digital Experience powers brands and empowers people in a new era of creativity. An ever-changing landscape and the need for fluid thinking is just part of our problem-solving nature. Which means we're untethered from any specific medium or method—we go where ideas will work best. We are an expanding network with more than 5,000 employees, with agency brands throughout our global offices. Publicis Digital Experience brands include Razorfish, Digitas, Arc Worldwide, Saatchi Saatchi X, Plowshare, 3Share, and the Publicis Commerce Exchange. Overview This is a hybrid position - 3-4 days per week in the office are required The Project Coordinator role supports the execution of direct marketing campaigns by coordinating project intake, maintaining accurate documentation, and ensuring timely communication across cross-functional teams. This entry-level role requires strong attention to detail, organization, and the ability to manage multiple tasks in a fast-paced environment. Success in this role is driven by accuracy in campaign setup, responsiveness to sales teams, and adherence to established processes and quality standards. Responsibilities Project Coordination Capture and validate all required campaign details from enrollment and intake forms, ensuring accuracy and completeness. Serve as a primary point of contact for Sales teams to support campaign setup and execution. Enter and maintain campaign data in internal systems (e.g., Salesforce) in a timely and accurate manner. Coordinate with cross-functional teams (Sales, Creative, Data, Production) to support campaign development and execution. Monitor campaign timelines and ensure deliverables are completed on time and meet quality standards. Ensure all client requests and internal inquiries are handled in a timely and professional manner. Support accurate, efficient, and timely execution of all assigned campaigns. Quality & Process Adherence Follow established quality control procedures to ensure campaign accuracy and consistency. Ensure all required information and documentation is properly captured and maintained. Maintain organized, accessible project files across multiple systems. Identify discrepancies or missing information and escalate as needed. Support ongoing process improvements by identifying inefficiencies and opportunities for standardization. Ensure all processes are documented and followed. Administrative & Operational Support Maintain accurate, accessible work files and documentation across multiple systems. Demonstrate flexibility by supporting projects and tasks outside of routine responsibilities as business needs require. Maintain a professional, collaborative demeanor with management, peers, and cross-functional partners. Qualifications Knowledge, Skills & Abilities Basic understanding of project coordination and fundamental project management principles (organization, timelines, documentation). Strong attention to detail with the ability to identify discrepancies and errors. Strong organizational, problem-solving, and multi-tasking skills. Ability to prioritize work and shift focus to meet deadlines in a fast-paced environment. Excellent written and verbal communication skills. Ability to work independently while contributing effectively within a team environment. High level of professionalism, reliability, and sense of ownership. Proficiency with Microsoft Office applications, particularly Excel and Word. Ability to quickly learn and navigate internal systems such as Salesforce and campaign management tools. Education & Experience (Required) High school diploma or equivalent required. 0–2 years of related experience in marketing, project coordination, operations, or customer service. Preferred Qualifications Bachelor’s degree in Marketing, Business, or a related field. Experience with Salesforce or similar CRM systems. Exposure to direct marketing, campaign execution, or customer support processes. This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, or skills required. Management reserves the right to modify or assign additional responsibilities as needed. Additional information The Power of One starts with our people! To do powerful things, we offer powerful resources. Our best-in-class wellness and benefits offerings include: Paid Family Care for parents and caregivers for 12 weeks or more Monetary assistance and support for Adoption, Surrogacy and Fertility Monetary assistance and support for pet adoption Employee Assistance Programs and Health/Wellness/Comfort reimbursements to help you invest in your future and work/life balance Tuition Assistance Paid time off that includes Flexible Time off Vacation, Annual Sick Days, Volunteer Days, Holiday and Identity days, and more Matching Gifts programs Flexible working arrangements 'Work Your World' Program encouraging employees to work from anywhere Publicis Groupe has an office for up to 6 weeks a year (based upon eligibility) Business Resource Groups that support multiple affinities and alliances The benefits offerings listed are available to eligible U.S. Based employees, are reviewed on an annual basis, and are governed by the terms of the applicable plan documents. We also offer medical and voluntary benefits to our freelancers and temporary employees. Voluntary benefit options include supplemental medical insurance, transportation, and parking benefits, legal benefits, pet insurance, and auto and home insurance. You must be actively employed for 90 consecutive calendar days in order to be eligible for Publicis medical and voluntary benefits. You will also be eligible to participate in the Publicis 401(k) Plan after you complete 1,000 work hours in a consecutive 12-month period. Publicis Digital Experience is an Equal Opportunity Employer. Our employment decisions are made without regard to actual or perceived race, color, ethnicity, religion, creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, childbirth and related medical conditions, national origin, ancestry, citizenship status, age, disability, medical condition as defined by applicable state law, genetic information, marital status, military service and veteran status, or any other characteristic protected by applicable federal, state or local laws and ordinances. If you require accommodation or assistance with the application or onboarding process specifically, please contact [email protected]. All your information will be kept confidential according to EEO guidelines. Compensation Range: $19.37 - $25.70 hourly. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 07/16/2026. #LI-AB1
Knowledge, Skills & Abilities Basic understanding of project coordination and fundamental project management principles (organization, timelines, documentation). Strong attention to detail with the ability to identify discrepancies and errors. Strong organizational, problem-solving, and multi-tasking skills. Ability to prioritize work and shift focus to meet deadlines in a fast-paced environment. Excellent written and verbal communication skills. Ability to work independently while contributing effectively within a team environment. High level of professionalism, reliability, and sense of ownership. Proficiency with Microsoft Office applications, particularly Excel and Word. Ability to quickly learn and navigate internal systems such as Salesforce and campaign management tools. Education & Experience (Required) High school diploma or equivalent required. 0–2 years of related experience in marketing, project coordination, operations, or customer service. Preferred Qualifications Bachelor’s degree in Marketing, Business, or a related field. Experience with Salesforce or similar CRM systems. Exposure to direct marketing, campaign execution, or customer support processes. This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, or skills required. Management reserves the right to modify or assign additional responsibilities as needed.
Project Coordination Capture and validate all required campaign details from enrollment and intake forms, ensuring accuracy and completeness. Serve as a primary point of contact for Sales teams to support campaign setup and execution. Enter and maintain campaign data in internal systems (e.g., Salesforce) in a timely and accurate manner. Coordinate with cross-functional teams (Sales, Creative, Data, Production) to support campaign development and execution. Monitor campaign timelines and ensure deliverables are completed on time and meet quality standards. Ensure all client requests and internal inquiries are handled in a timely and professional manner. Support accurate, efficient, and timely execution of all assigned campaigns. Quality & Process Adherence Follow established quality control procedures to ensure campaign accuracy and consistency. Ensure all required information and documentation is properly captured and maintained. Maintain organized, accessible project files across multiple systems. Identify discrepancies or missing information and escalate as needed. Support ongoing process improvements by identifying inefficiencies and opportunities for standardization. Ensure all processes are documented and followed. Administrative & Operational Support Maintain accurate, accessible work files and documentation across multiple systems. Demonstrate flexibility by supporting projects and tasks outside of routine responsibilities as business needs require. Maintain a professional, collaborative demeanor with management, peers, and cross-functional partners.