Project Management Specialist

CHSGa

– a place where you’ll be valued, recognized and rewarded for the vital work you do each day. We’ll surround you with a strong team and leadership that supports every aspect of your life – both inside and outside of our centers. And you’ll get to practice your passion  in a non-profit, mission-driven organization that’s known for the highest level of care in our communities

SUMMARY

Responsible for evaluating, scheduling, and managing complex interrelated projects; coordinating project delivery and communicating project status to management; developing, maintaining, and tracking project plans; updating and modifying various program documents; and managing business variables like budgets, schedules, risks, issues, and resources for major projects. Also responsible for developing best project management practices and tools, participating in and contributing to work-group meetings, developing project management training programs and providing expert advice on change management issues. Serves as the PMO liaison to the individual health and support services, associates and other departments across the System. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for monitoring PMO activities on a daily basis.
• Supports PMO projects to include reviewing, consulting, communicating, coordinating and serving as a project manager for PMO project work taking place across the System.
• Provides support and training as needed to project sponsors, managers, and team members using established PMO tools.
• Collaborates with project sponsor, managers and team members to understand project objectives and needs throughout the project’s life cycle from kick off to project closure.
• Plans, schedules, or coordinates project activities to meet deadlines.
• Works cross functionally across the System to gather status reports/materials/data that can be used for project management content and communication purposes.
• Manages, develops, writes, and edits content for project management communication purposes, i.e., invites, email, updates, agendas and meeting notes.
• Contributes to, manages, and maintains Workday Projects, PMO reporting and the PMO folders on the shared drive which house the overall repository of resources, history, and the scope of the PMO’s full body of work.   
• Promotes and manages the change management process to meet business needs, partnering with project sponsors and project team members to anticipate the impact of changes in implementation projects.
• Ensures accurate reporting of project costs, metrics and milestones as well as analyzes resource allocation and availability.
• Translates project management principles into relatable, compelling tools to maximize project success and impact.
• Actively participates in the review of standard project management practices and procedures and makes recommendations for improvements as appropriate.
• Performs other duties as necessary to ensure the success of the System.

SKILLS AND ABILITIES

• Maintains an understanding of the System’s project management needs including structure and audience profiles to determine the appropriate channel, medium and distribution approach for successful project management.
• Exhibits knowledge of organization’s identity, mission, and goals.
• Ability to manage multi-dimensional projects with speedy execution while maintaining a strategic vision and creative problem-solving.
• Demonstrate skill and comfort in communicating and proactively building relationships at all levels of the System.
• Communicates clearly and effectively both internally at all levels of the System, as well as externally.
• Possesses strong writing, editing, organizational and project management skills
• Is detail oriented and committed to timely follow up.
• Exhibits excellent customer service and interpersonal skills.
• Is capable of thinking creatively and analytically.
• Ability to work in a fast paced, ambiguous environment while managing competing priorities.
• Possesses solid problem-solving skills.

MINIMUM QUALIFICATIONS

• Bachelor Degree in Project Management, Business Administration or related field
• Five to Seven (5-7) years of related experience, Project Management experience preferred
• PMP Certification, see Certificates, Licenses & Registrations below
• Previous experience in healthcare setting preferred but not required

SUPERVISORY RESPONSIBILITIES

None

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or associates of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram format.  The ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER APPLICATION SKILLS

This job requires proficiency with the following computer applications:

Microsoft Outlook      Microsoft Excel        Microsoft Word     Workday Projects  

Zoom-Video Conferencing & White Board                  Smartsheets

CERTIFICATES, LICENSES, REGISTRATIONS

Project Management Professional Certification is required or willingness to obtain from an approved source at organization’s expense within the first two years of accepting the position. 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the associate is regularly required to sit, talk or hear.  The associate frequently is required to walk.  Use hands to finger, handle or feel and reach with hands and arms.  The associate is occasionally required to stand.  Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Some travel may be required. 

EEO / M / F / D / V / Drug Free Workplace