External Permits Manager

Req ID:521728 

Imagine playing a central role in reducing the carbon footprint of Canada’s busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the On-Corridor Works project, and we are hiring for hundreds of roles. The GO Expansion On-Corridor Works scope : new electric locomotives, fleet upgrades, train control systems, network electrification, signalling, telecommunications and digital systems, maintenance, and much more.

The External Permits Manager is responsible for the detailed execution, coordination, and tracking of all permit and approval applications, ensuring timely and compliant submissions in alignment with project requirements.

Key Responsibilities

Permit Identification & Planning

• Review project documentation (design drawings, reports, contracts) to identify all permit requirements
• Maintain a comprehensive permit register, aligned with project schedule
• Support development of submission timelines and dependencies

2. Application Preparation & Submission

• Prepare and submit permit applications, including:
• Street occupancy permits
• Road cut permits
• Building permits
• Environmental approvals (EASR, PTTW, etc.)
• TRCA and other authority permits
• Ensure all submissions:
• Are complete and compliant
• Include required supporting documentation
• Follow authority-specific processes

3. Tracking & Progress Monitoring

• Maintain and update permit trackers capturing:
• Submission dates
• Review comments
• Responses and resubmissions
• Monitor approval timelines and proactively follow up with authorities
• Highlight risks or delays to PLAA Manager

4. Stakeholder Coordination

• Coordinate meetings with external stakeholders and authorities
• Prepare:
• Agendas
• Minutes
• Action logs
• Support relationship management under direction of PLAA Manager

5. Technical & Cross-Functional Coordination

• Liaise with:
• Design teams
• Consultants
• Construction teams
• Collect required inputs for permit submissions
• Ensure alignment of submission content with design intent

6. Compliance & Documentation

• Ensure all documents and approvals are:
• Uploaded to required registries
• Properly version-controlled
• Maintain audit-ready records of all submissions and approvals

7. Issue Identification & Support

• Identify issues affecting permit approvals and escalate appropriately
• Support development of mitigation measures
• Assist in resolving authority comments

8. Lands & Access Support

• Track land access requirements and related documentation
• Prepare and submit Permit to Enter (PTE) requests
• Maintain records of land and property agreements

Experience

Mandatory:

• 3–5 years of relevant experience in permitting or infrastructure projects
• Bachelor’s degree in engineering, planning, or related field
• Strong working knowledge of regulatory processes and permit requirements

Desirable:

• Experience on transit or large infrastructure projects
• Knowledge of Ontario regulatory frameworks and legislation
• Professional certification (EIT, PMP, etc.)

Competencies

• Strong coordination and multitasking ability
• High attention to detail
• Clear communication skills
• Ability to work in fast-paced environments
• Problem-solving mindset

Compensation

The expected compensation for this role is $105,000 – $135,000 CAD per year, plus benefits and eligibility for an annual performance bonus. Final compensation will be based on skills, experience, and internal equity.

Use of Artificial Intelligence in Hiring

We do not use artificial intelligence in the recruiting process for this role.

Interview Process & Candidate Communication

Candidates who participate in an interview for this role will be informed of the hiring decision within 45 days of their final interview date.

This job posting represents an existing vacancy.

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.