Human Resources Specialist

Company description About Publicis Groupe Publicis Groupe is one of the largest advertising agency holding companies in the world and a global leader in marketing communications and digital transformation. Driven by data, cutting-edge technology, and creativity, our solutions enable brands to provide customers with tailored experiences on a large scale. We utilize the Power of One operating model to integrate and develop competencies that create increasing business value for current and future clients. We are present in more than 100 countries and employ over 90,000 professionals. In Poland, Publicis Groupe includes world-renowned agencies such as Saatchi & Saatchi, Leo Burnett, Zenith, Starcom, and LiquidThread, among others. About Publicis ReSources Publicis ReSources is the backbone of Publicis Groupe, the world's most valuable agency group. We are the only full-service end-to-end shared service organization in the industry, enabling Groupe agencies to innovate and transform for their clients. Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis ReSources has grown to 5,000 employees in over 66 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury, and risk management. Overview The HR Specialist is responsible for delivering end-to-end HR administrative support across the employee lifecycle. This role ensures accurate execution of HR processes, maintains employee data integrity, and supports internal stakeholders in providing a high-quality HR service. The position plays a key role in maintaining efficient HR operations, supporting payroll-related activities, and ensuring compliance with labor laws and internal policies Responsibilities Employee Lifecycle Management Manage end-to-end employee lifecycle processes (onboarding, changes, offboarding) Prepare and manage employment contracts and personnel documentation Ensure accurate maintenance of employee records and HR systems HR Administration & Documentation Prepare and issue various employee-related documents (e.g. certificates, official letters, decisions) Maintain and update HR databases and personnel files Support document management processes (filing, archiving, document registration) Benefits & Payroll Support Prepare employee data for benefits administration Support payroll-related processes and ensure data accuracy Collaborate with internal and external stakeholders on HR operations Health & Safety / Compliance Support and administer health & safety programs Manage annual medical check-ups and compliance-related processes Ensure alignment with labor law regulations and internal policies Stakeholder Collaboration Work closely with internal teams across multiple business units/agencies Act as a point of contact for HR-related administrative queries Support continuous improvement and standardization of HR processes Qualifications Education & Experience Bachelor’s degree in Human Resources or related field 1–3 years of relevant HR experience Skills & Competencies Good knowledge of labor law and HR administration processes Strong communication and interpersonal skills High attention to detail and accuracy Ability to work independently and in a team environment Good knowledge of MS Office (Excel, Word, PowerPoint) Intermediate level of English

Education & Experience Bachelor’s degree in Human Resources or related field 1–3 years of relevant HR experience Skills & Competencies Good knowledge of labor law and HR administration processes Strong communication and interpersonal skills High attention to detail and accuracy Ability to work independently and in a team environment Good knowledge of MS Office (Excel, Word, PowerPoint) Intermediate level of English

Employee Lifecycle Management Manage end-to-end employee lifecycle processes (onboarding, changes, offboarding) Prepare and manage employment contracts and personnel documentation Ensure accurate maintenance of employee records and HR systems HR Administration & Documentation Prepare and issue various employee-related documents (e.g. certificates, official letters, decisions) Maintain and update HR databases and personnel files Support document management processes (filing, archiving, document registration) Benefits & Payroll Support Prepare employee data for benefits administration Support payroll-related processes and ensure data accuracy Collaborate with internal and external stakeholders on HR operations Health & Safety / Compliance Support and administer health & safety programs Manage annual medical check-ups and compliance-related processes Ensure alignment with labor law regulations and internal policies Stakeholder Collaboration Work closely with internal teams across multiple business units/agencies Act as a point of contact for HR-related administrative queries Support continuous improvement and standardization of HR processes