Records Management Officer
Job Description
Who We Are
The Ohio Department of Job and Family Services (ODJFS) supports Ohioans and their families through the following programs:
- Cash and Food Assistance
- Employment Services and Workforce Development
- Unemployment Insurance
- Adult Protective Services
- Child Support
Public service is an honorable way to serve the community in a hands-on dedicated way. You can make a difference in someone’s world!
Guiding Principles
- We will be a leader in customer satisfaction.
- We will have a reputation that attracts and retains talented, diverse, and dedicated employees.
- We get better at what we do every day.
Office of Employee and Business Services
The Office of Employee and Business Services (OEBS) provides customer service and operational support to ODJFS through five bureaus: Business Services, Civil Rights and Labor Relations, Human Resources, Multimedia Services, and Training and Educational Services. OEBS customers include all ODJFS employees, clients, service providers, county agencies, and the public. Learn more about the office by visiting the ODJFS OEBS webpage
What You Will Do
Open mail with a mass mail slicer or manually as needed.
Prepare all hard copy mail for scanning by removing paper clips, staples and repairing torn edges.
Sort and organize paper documents into the proper sequence according to customer defined guidelines.
Occasionally, you will send hard‑copy mail through ODJFS services, either certified or via inner‑office delivery.
Operate multi-function printer and digital imaging equipment to prepare, scan and quality check hard copy mail.
Verify scanned documents to ensure quality images through designated software.
Respond to inquiries and requests for information about mail.
Keep supervisor informed of any equipment or production issues.
Store all mail records and dispose of them according to retention schedules.
Schedule: Full-time.
Hours: Standard workdays are Monday through Friday. Hours are between 7:00 a.m. and 6:00 p.m.
Location: 2098 Integrity Drive, Columbus, OH 43209.
Travel: Occasional travel within the state of Ohio.
PN: 20034788.
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
- Childbirth, Adoption, and Foster Care leave
- Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
- Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
The ideal candidate, at minimum, must have the following:
Option 1:
Formal education in English & arithmetic that includes reading and writing common vocabulary, fractions, decimals and percentages;
AND 1 course or 3 mos. exp. in records management;
AND 1 course or 3 mos. exp. in public relations or business communications with emphasis on writing letters & oral communication.
Option 2:
Equivalent of Minimum Class Qualifications for Employment noted above.
Tips For Your Application
When completing the different sections of this application, be sure to clearly describe how you meet the minimum qualifications outlined in this job posting. We cannot give you credit for your Work Experience and Education & Certifications if you do not provide that information in your online application. Information in attached resumes or cover letters must be entered into your application in the appropriate Work Experience or Education & Certification sections to be considered.
Pay Information
This position is in the State of Ohio’s OCSEA Pay Schedule, Pay Range 27. Unless required by legislation or union contract, starting salary will be the minimum salary of that pay range (step 1, currently $21.93 per hour). These ranges provide a standardized pathway for pay increases. With continued employment, new hires move to the next step in the range after 6 months and annually thereafter. Cost of Living Adjustments increase wages in these ranges each fiscal year. The current step progression wages are in the table below.
| Pay Range 27 | Step 1 | Step 2 | Step 3 | Step 4 | Step 5 | Step 6 | Step 7 |
| Hourly | $21.93 | $22.60 | $22.96 | $23.56 | $24.16 | $24.86 | $25.77 |
| Annual | $45,614 | $47,008 | $47,757 | $49,005 | $50,253 | $51,709 | $53,602 |
| Months of Employment | At Hire | 6 Months | 18 Months | 30 Months | 42 Months | 54 Months | 66 Months |
ADA Notice
If you require an accommodation based on a disability for any step of the selection process, please contact [email protected].
Selection Priority Notice
Current employees of ODJFS in the OCSEA union have selection rights before all other applicants. Applications from all other candidates will only be considered if an internal OCSEA applicant is not selected for this position.
Background check information
The final candidate selected for this position will be required to undergo a criminal background check. Some positions may require drug testing and/or fingerprinting. Criminal convictions do not necessarily disqualify candidates from consideration.
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.