Sourcing Coordinator, Indirect
Job Description
At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. Vast is developing next-generation space stations to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Using an incremental, hardware-rich and low-cost approach, Vast is rapidly developing its multi-module Haven Station. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world’s first commercial space station when it launches, followed by additional Haven modules to enable permanent human presence by 2030. Our team is all-in, committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us.
Vast is looking for a Sourcing Coordinator, Indirect, reporting to the Director of Supply Chain, Indirect to support the development of the systems that will be required for the design and build of human-rated space stations.
This will be a full-time, exempt position located in our Long Beach location.
Responsibilities:
- Assist the facilities manager(s) in all aspects of project implementation as needed
- Create and take part in meetings and presentations with executive leadership
- Provide campus wide reporting on departmental spend, ticketing, and other metrics as requested
- Maintain contracts for facilities services such as elevators, cranes, waste and recycling, pest control, landscaping, and other repair services to name a few
- Obtain multiple bids from competing contractors by creating scopes of work
- Perform job walk-downs with vendors, engineers, supervisors, and managers
- Work with the purchasing department to ensure vendors are approved, vetted and insured
- Assist with badges, International Traffic Arms Regulations (ITAR) and non-disclosure agreement (NDA) requirements, and safety training
- Create request for payments and assists the buyers with vendor selection
- Ensure purchase orders are accurate with no cost overruns
- Coordination to meet with the Vast end user and establish the scope of work
Minimum Qualifications:
- Bachelor of Science degree in Mechanical Engineering, Electrical Engineering, or other engineering discipline
Preferred Skills & Experience:
- Experience with facilities within an aerospace industry
- Familiar with space planning procedures and operations
- Knowledge of computer applications and the ability to easily navigate through different computer software programs
- Ability to create and update request for proposals (RFPs), purchase orders (POs) and facilities work orders in an enterprise resource planning (ERP) software
- Ability to work effectively in a team environment
- Ability to make independent judgments with limited information
- Communication skills for relaying data (verbally and in-writing) between other employees, vendors, and customers
- Logical and strategic approach to solving problems
- Ability to read and understand basic floor plans
- Comfortable working in a high-stress environment balancing several projects at any given time, and the flexibility to adjust for abrupt changes in strategic direction.
Additional Requirements:
- Ability to travel up to 50% of the time
- Willingness to work overtime, or weekends to support critical mission milestones
- Ability to lift up to 25lbs unassisted
- Specific certifications, as appropriate
U.S. EXPORT CONTROL COMPLIANCE STATUS
The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.EQUAL OPPORTUNITY