Job Description
The Role
Working as part of the Property Management team, Property Manager is responsible for overall management of assigned properties within the portfolio, to satisfy the requirements of our clients and tenants. The role is to preserve and increase the value and integrity of the properties and to meet the financial objectives of the ownership and management. This will be achieved through an on-site presence to ensure ease of processes and maximum visibility to tenants.
Key Responsibilities
Screening the new, existing & vacating tenants for payments with regards to arrears of the assigned portfolios
Full responsibility of managing the properties assigned
Preparing monthly invoicing, reports along with other occupancy reports as & when required by the landlords
Act as a single point of contact for the Client in respect of all day to day matters relating to each property
Carry out regular inspections of all assigned properties
To inspect and examine maintenance requirements as needed, in coordination with the Facilities Management Team via a detailed report and prepare defect liability reports[MD1] [YL2]
Contribute directly towards improving the Property and Facilities Management processes, training and mentoring of junior operations staff
Enforce term of rental agreements, lease renewals and rent reviews
Ensure compliance with relevant laws and regulations
Ensure timely payment and collections
Minimise rental arrears and bad debt for all parties
Coordinate default proceedings
Schedule expenditure, check and pay invoices while confirming to the Clients policies and processes
Prepare annual budgets, analyse and correct budget variances
Maintain timely, efficient and professional communications with tenants
Manage, control and issue all utilities statements to tenants, and clients ensuring accuracy of data and control of large debt if applicable
Responsible for ensuring all safety standards are in place (i.e. fire equipment) and coordinate with Savills HSE Team and Clients Consultants
Co-ordinate any maintenance requests received from tenants and to arrange quotations for works where required for approval by the landlord
Co-ordination with the contractors requesting approvals for major maintenance repair works
Updating weekly reports with containing information/updates for the client
Work with the Facilities Management team to [MD3] [YL4] manage fit-out procedures and lease surrenders
Undertake individual unit snagging reports
Identify and suggest process efficiencies
Liaise with third party consultants like brokers, insurance companies, etc.
Manage and increase occupancy of the assigned properties including but not limited to working with leasing agents to solicit tenant candidates
Be the Clients point of contact to assess and make recommendations to market rental comparison studies
Work with other Savills employees to identify energy savings initiatives for implementation
Manager costs and make recommendations for enhancements considering the benefits versus costs to implement.
Abide by Media City regulations where applicable
Skills, Knowledge and Experience
Educated to bachelor’s degree and/or equivalent
At least 3 years hands-on property management experience
Excellent knowledge and experience of relevant legislation and procedures
Strong communication skills
Has broad knowledge of principles and practices of related disciplines
Working knowledge of contracts and agreements
Computer proficiency including MS Office and Excel
Knowledge of relevant local, state and federal legislation and regulations
Strong negotiation and customer service orientation skills
Attention to detail
Team work
Excellent organizational and time management skills