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Tribal Executive Admin Assistant (35941)
Agua Caliente Band of Cahuilla Indians - Palm Springs, CA 92264Posted 1 weeks ago
Full-timeonsite
Job Description
JOB DESCRIPTION SUMMARY
Works under general supervision and direction of the Executive Director of Tribal Administration..
ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties may be assigned)
- Screen phone calls, delineate and forward to Director or other staff as necessary.
- Regularly update Director on daily calls or immediately contact on time sensitive issues.
- Maintain and coordinate calendar for department and ACBCI meetings and events.
- Arrange and coordinate travel for department staff. Develop and maintain department filing systems.
- Draft and prepare correspondence, as needed.
- Review and process department mail.
- Compile and copy departmental agenda and associated material for Tribal Council meetings.
- Work closely with other ACBCI staff on administrative tasks.
- Occasionally interact with public elected officials and their representatives.
- Assist with monitoring key activities of tribal, federal, state and local governments.
- Assist in other duties as assigned.
SUPERVISORY RESPONSIBILITIES
QUALIFICATION REQUIREMENTS
- Type a minimum 50 words per minute
- Proficient in Word, Excel and Outlook
- Working familiarity with PowerPoint and Microsoft Project
- Strong English usage, spelling, grammar and punctuation skills
- Excellent organizational ability and sensitivity with confidential information
- Excellent interpersonal skills
- Familiarity with modern office procedures, methods and computer equipment
- Basic mathematical principles
- Principles and procedures of filing
- Ability to meet schedules and timelines.
EDUCATION and/or EXPERIENCE
Requires a high school diploma or GED. Minimum two years post secondary education; associate or baccalaureate degree preferred. Minimum of five years office experience preferred, or equivalent combination of education and experience.