Executive Assistant

We are looking for an Executive Assistant who will support our Project Management Office for Bosch Türkiye Foundation.

• Acts as the point of contact between the office and internal/external clients 
• Answers and directs phone calls, maintains contact lists, provides general support to visitors 
• Organizes and schedules appointments, organizes travel arrangements 
• Update and maintain office policies and procedures 
• Collaborates with executive and senior office assistants to handle requests and queries from senior managers
• Identify opportunities to streamline processes and improve efficiency
• Anticipate the executive's needs and proactively prepare necessary documents, information, or actions
• Plan and arrange complex domestic and international travel itineraries (flights, hotels, ground transportation), considering time zones, executive preferences, and cost-effectiveness
• Ensure all necessary documents (visas, passports) are in order, and handle expense reports upon return
• Process expense reports, invoices, and other financial documentation in a timely and accurate manner

• University degree from Business Administration, International Relations or other related fields
• Fluency in English, German knowledge is a plus
• Minimum 3 years of Professional experience
• Methodical knowledge for administrative and operational duties
• Proficiency in all MS Office Tools and Bosch Internal Systems & Tools
• Communication and Media Knowledge is a plus
• Required Soft-Skills: Accountability, Autonomy & Initiative taking, Proactivity, Communication , Stakeholder Management: Customer & Supplier Relationship Management , Resilience, Time Management: Planning & Prioritization & Multitasking