Medical Education Specialist - Surgery Residency

The best thing about this role

Are you looking to make a difference by improving the health of our patients?  Here you will find an innovative culture that is patient-focused and dedicated to making a difference.  We are committed to helping the population we serve, and our communities, achieve optimum health and enjoy the best quality of life possible. 

What you'll do

The Medical Education Specialist is responsible for providing administrative and operational support tothe Residency Coordinator and Program Director for the Surgery Residency Program. This role ensuresthat all assigned responsibilities are performed in compliance with accreditation and regulatoryrequirements, including those of the Accreditation Council for Graduate Medical Education (ACGME), the American Board of Surgery (ABS), and applicable New York State Department of Health (NYSDOH) and Department of Education (DOE) standards. The Specialist is accountable for producing, reviewing, and analyzing program data and reports, ensuring accuracy, completeness, and data integrity. In addition, the role coordinates and actively participates in key Graduate Medical Education (GME) initiatives, including resident recruitment, orientation and onboarding, graduation activities, and wellness programming.

 

Essential Job Functions
1. Responsible for developing, organizing, implementing, and maintaining systems that support the residency program and operational plans. All systems and documentation must be in compliance with ACGME Common and Specialty Specific Requirements, ACGME supervision requirements, the American Board of Surgery (ABS), service and clinical needs. Electronic systems used are, but are not limited to: EPIC, MyEvaluations,
SIMPL, SCORE and internal Bassett systems.Conference Schedules

• Create schedule templates
  • Tracks attendance
  • Assures recording schedule, edit’s record and uploads to VBrick system
  • Updates conference schedule on the departmental TV monitor
• Coordinates visiting professor lectures including travel arrangements, reimbursement and
  honorarium payments
• Enters on-call schedules into Tiger Connect and assures accuracy
• Sets up academic year schedules
• Serves as the primary point of contact and maintains and mange resident data across
  multiple systems including MyEvaluations, SIMPL and ACGME ADS, ensuring accuracy
  and timely updates
• Complies and organizes required documentation for Clinical Competency Committee
  meetings and Mid-Year Evaluations including information from evaluations and operative
  log reports
• Coordinates and support Program Director leadership sessions, including logistics and
  material preparation
• Coordinates and organize Skills Lab sessions
• Develops, distributes and tracks surveys as requested, ensuring timely collection and
  reporting of results
• Maintain and update the Surgery Residency page on the internal bNet platform
• Coordinates meetings and events and arranging necessary resources and materials

2. Coordination of Resident Requirements and Program Activities

• Coordinate resident PECOS enrollment to assure compliance with federal requirements
• Assists and tracks resident initial applications and renewals for New York State medical
  licensure and DEA registration
• Coordinates credentialing processes residents across Bassett Healthcare Network affiliate
  hospitals
• Facilities and manages resident away rotations, ensuring program letters of agreements
  and credentialing requirements are completed and maintained
• Coordinate and monitor the residency reappointment process to assure timely completion
  and complianc
• Organizes and coordinates intern Boot Camp, including planning, scheduling an
  implementation

3. Produces and processes reports, as well as reviews, analyzes and assures the integrity of
the data. Including but not limited to:

• Schedules
• Evaluations
• Recruitment
• Certifications
• Training verifications

4. Acts as an educational resources regarding the General Surgery Residency Program

• Serves on departmental and network committees as required or requested
• Provides direction and guidance to residents, faculty, GME leadership and administrative
  staff

5. Participates or leads Graduate Medical Education (GME) projects as assigned. Included
but not limited to:

• Recruitment
• On-boarding/orientation/retention
• Wellness
• Graduation
• Conferences, lectures

6. Performs other related duties as assigned by the Residency Program Coordinator,
Program Directors and Administrative Director of Medical Education

 

What we need from you

Education:

• 2 Year / Associate  in Degree Business, Healthcare, Education, or other related field, two additional years of experience may substitute for Associates degree. Experience may  be considered in lieu of education, required
• 4 Year / Bachelor's Degree in Business, Healthcare, Education, or other related field, preferred

Experience:

• Minimum 2 years of administrative or customer service, required
• Minimum 1 year of experience in electronic scheduling systems, preferred
• Minimum 1 year of experience in Graduate Medical Eduction or Educational setting, preferred

Licensure/Certifications:

• Current Driver's License, required

Skills:

• Time Management
• Clinical Skills
• Communication
• Self-Motivated
• Organizing/Categorizing records
• Maintain Confidentiality
• Project Management/Planning
• Teaching

Physical Requirements:

• Sedentary Work - Exerting up to 10 lbs of force occasionally, and/or a negligible amount of force
  frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking or standing are required only occasionally, and all other sedentary criteria are met
• Occasional crouching, grasping, kneeling, lifting, pulling, pushing, reaching, repetitive motion, and stooping
• Frequent standing and walking
• Constant typing/clerical/dexterity, hearing, seeing/monitor/computer use and talking

Working Conditions:

• Occasional extreme temperatures and odors

Travel:

• Occasional Travel - The job may require travel from time- to-time, but not on a regular basis.

Total Rewards

Bassett Healthcare Network’s commitment to our employees includes benefit programs carefully designed with the needs and values of all our employees in mind. Many of the benefits we offer are paid fully or in large part by Bassett. Our generous benefits offerings include:  

• Paid time off, including company holidays, vacation, and sick time
• Medical, dental and vision insurance
• Life insurance and disability protection
• Retirement benefits including an employer match 
• And more!

Specific benefit offerings may vary by location and/or position.

Pay Range

Salary is based on a variety of factors, including, but not limited to, qualifications, experience, education, licenses, specialty, training, and fair market evaluation based on industry standards. The above compensation range represents a good faith belief of the compensation range by Bassett Healthcare Network, and its entities and affiliates, at the time of this posting or advertisement.

Pay Range Minimum:

USD $21.96/Hr.
Pay Range Maximum:

USD $32.95/Hr.
We love the difference people bring

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status as a victim of domestic violence, or any other status protected by law.

Education:

• 2 Year / Associate  in Degree Business, Healthcare, Education, or other related field, two additional years of experience may substitute for Associates degree. Experience may  be considered in lieu of education, required
• 4 Year / Bachelor's Degree in Business, Healthcare, Education, or other related field, preferred

Experience:

• Minimum 2 years of administrative or customer service, required
• Minimum 1 year of experience in electronic scheduling systems, preferred
• Minimum 1 year of experience in Graduate Medical Eduction or Educational setting, preferred

Licensure/Certifications:

• Current Driver's License, required

Skills:

• Time Management
• Clinical Skills
• Communication
• Self-Motivated
• Organizing/Categorizing records
• Maintain Confidentiality
• Project Management/Planning
• Teaching

Physical Requirements:

• Sedentary Work - Exerting up to 10 lbs of force occasionally, and/or a negligible amount of force
  frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking or standing are required only occasionally, and all other sedentary criteria are met
• Occasional crouching, grasping, kneeling, lifting, pulling, pushing, reaching, repetitive motion, and stooping
• Frequent standing and walking
• Constant typing/clerical/dexterity, hearing, seeing/monitor/computer use and talking

Working Conditions:

• Occasional extreme temperatures and odors

Travel:

• Occasional Travel - The job may require travel from time