Human Resources Administrative Assistant

Reports to:  Human Resources Director
Area:  Human Resources                       
Classification:  Hourly, 12 months, 8 hours per day
                                                                       
 
Job Summary:
Assist with the day-to-day operations of the Zion ESD6 employee records. The Human Resources Assistant will handle the daily clerical duties of the HR department. They will also support the HR team with onboarding new and returning staff, and provide support to all employees.

Essential Job Skills:

1. Responsible for maintaining District 6 records in a complete and orderly manner
2. Creating and maintaining a records management system
3. Performing data entry tasks as assigned
4. Updating existing records.
5. Maintaining district employee and department records
6. Retrieving information from the filing system when requested
7. Maintaining up-to-date logs, including information about file changes or who has access
8. Scanning and uploading files to create digital copies of physical records
9. Processing and file copies of incoming and outgoing physical correspondence
10. Conducting routine verification to ensure integrity of the filing system
11. Performs clerical duties such as organizing files and retrieving an entity's paperwork, both physically and electronically.
12. Process HR documents such as new hire documents; ensure timely completion of I-9 documents
13. Process department requisitions for payment
14. Conduct HR new hire onboarding
15. Schedule and conduct fingerprinting for new employees and volunteers/chaperones
16. Process employment verifications
17. Assist in the preparation for state audits
18. Update and make badges
19. Perform other duties and responsibilities as assigned by supervisor. 

Minimum Qualifications: 

• Proven experience as an HR Administrative Assistant, staff assistant or relevant human resources/administrative position
• Proficient PC literacy (MS Office in particular)
• Hands-on experience with an HRIS
• Ability to quickly adapt to new computer applications
• Ability to maintain confidentiality
• Excellent organizational skills
• Strong communication skills
• Strong task management skills
• High School Diploma or Equivalent
• 3+ Years of Customer Service Experience
• Has some knowledge of applicable federal and state labor laws
• Possesses proficient project management skills in addition to excellent verbal and written communication skills
• Demonstrates working knowledge of Excel
• Demonstrates ability to handle multiple priorities in a highly transactional, fast paced environment
• Has excellent integrity and demonstrates good moral character and initiative
• Has proven ability to communicate and work with people in a teamwork environment
• Knowledge is required to perform basic math, including calculations using percentages
• Must be flexible and able to change priorities or projects on a frequent basis
• Ability to meet deadlines and work independently and make independent decisions when necessary
• Ability to work with a diversity of individual and/or groups
• Bilingual in English and Spanish preferred

 Terms of Employment

• Salary to be established annually by the Board of Education: $47,000  to $57,000, commensurate with experience