Associate, Operations & Maintenance (Site Admin Support)

1. Administrative & Documentation Support

• Maintain and organize site records, contracts, permits, and compliance documents

• Monitor validity of permits, licenses, and government clearances

• Prepare transmittals, letters, reports, and internal memos

• Ensure proper document control and filing (hardcopy and digital)

• Assist in preparation of monthly operational and compliance reports

2. Procurement & Finance Coordination

• Prepare purchase requests (PRs) and coordinate with Procurement and Finance

• Track delivery of materials, consumables, and spare parts

• Monitor petty cash and site expense liquidation

• Assist in invoice processing and contractor billing coordination

3. Compliance & Government Liaison

• Coordinate with LGUs, DENR, ERC, DOE, and other agencies for required submissions

• Assist in monitoring Real Property Tax (RPT), permits, and regulatory filings

• Support environmental and safety documentation requirements

• Assist Pollution Control Officer (PCO) and Safety Officer in documentation

4. Site Operations Support

• Maintain attendance records and assist in manpower scheduling documentation

• Coordinate visitor access and maintain visitor logbook

• Support logistics for meetings, audits, inspections, and site visits

• Coordinate with security and groundkeeping staff for site-related concerns

5. Contractor & Stakeholder Coordination

• Assist in onboarding documentation of contractors

• Track service agreements and expiry dates

• Maintain contact directory of key stakeholders (utility, NGCP, contractors, suppliers)

• Support coordination for inspections and external audits

6. Reporting & Data Management

• Consolidate operational data as needed for management reporting

• Maintain inventory records of office and site consumables

• Track and update compliance monitoring sheets

Are you ready to engineer a greener future?