Administrative Assistant
Job Description
POSITION TITLE: Administrative Assistant
DEPARTMENT: Administration
CLASSIFICATION: MGO-04
SALARY RANGE: Starting at $53,060.00 per Annum
POSITION TYPE: Full-time, Permanent
LOCATION: Saskatoon
ACCOUNTABLE TO: Administration Manager
Brief Overview:
Under the direction of the Administration Manager, the Administration Assistant will support the growth of the Métis Nation – Saskatchewan. The Administrative Assistant will be responsible for assisting with the completion of day-to-day administrative responsibilities of the growing Administration department.
Key Responsibilities:
Administrative Assistant Responsibilities:
- Assists with various Administration projects and continuous improvement initiatives (SharePoint/record keeping system) based on Administration Department needs.
- Creates and generates reports as required, uploads documents, and accuracy of data.
- Supports Administration Department with monitoring, responding, and tracking inquiries.
- Assists in background work, e.g., administration, research, analysis, coordination, and development of tools and resources.
- Updating internal Administration folders and records.
- Preparing meeting rooms and attending meetings.
- Supporting vendor relations and processing invoices for payment.
- Perform a wide range of general administration functions.
- Maintain confidential Administration files and databases.
- Performs other related duties as assigned.
Receptionist Responsibilities:
- Act as first point of contact for Citizens and prospective Citizens.
- Welcome and greet visitors; relay information, take phone calls and messages, answer, or redirect questions.
- Receive and interact courteously with contacts (government, agency professionals, sales representatives, media, public, and staff).
- Receive, respond to, and process all incoming mail and emails, managing emails accounts.
- Prepare outgoing correspondence for mailing or courier; deliver mail to post box and/or post office.
- Ability to answer a wide range of questions and provide support in a courteous manner; provide detailed information regarding, MN–S programs, MN–S affiliates, Métis history, etc.
- Booking rooms, meetings and events as requested.
- Maintain the security and confidentiality of information and documents according to established policies and procedures.
- Order general office supplies.
- Perform various file updates/processes.
- Create/edit/proofread documents.
- Assist MN–S with clerical needs.
- Assist with beverages and refreshments for meetings when needed.
- Complete all other responsibilities as assigned.
Knowledge, Skills, and Abilities
- Knowledge of Métis Culture
- Demonstrates a commitment to a diverse, culturally competent, and culturally safe work environment and representative workforce.
- Proven experience in a similar role.
- Knowledge of administrative practices and procedures.
- Excellent verbal and written communications skill.
- Ability to plan, prioritize and oversee numerous concurrent projects effectively.
- Strong organizational, analytical, and problem-solving skills.
- Excellent time management skills and ability to multitask and prioritize work.
- Attention to detail.
- Willingness to work within a team environment and be independent.
- Resiliency in dealing with changing schedules, timelines, and financial priorities.
Qualifications and Experience
- Post-Secondary education from a recognized institution with a focus on business administration or another related discipline
- A minimum of 2 years experience in a similar role
- Advanced computer skills including knowledge of Adobe and Microsoft Office programs: Outlook, Word, Excel, and PowerPoint, SharePoint, Teams.
Additional requirements:
- Valid Saskatchewan driver’s license and access reliable transportation
- Must undergo a Criminal Record Check
- Please submit resume, references, and cover letter by 11:59pm on June 22, 2026.
Only candidates selected for an interview will be contacted.