Job Description
Company description Publicis Groupe Canada is the Canadian subsidiary of Publicis Groupe, the second largest communications group in the world and a global leader concentrated within four main activities: Communication, Media, Data and Technology. Publicis Groupe Canada represents the vision of a set of collaborative and integrated agencies that offer expertise and insightful services to many of the biggest brands in North America. Publicis Groupe Canada is committed to its Diversity, Equity and Inclusion mandate which focuses on four pillars: Education, Talent Management, Outreach and Giving Back. Since the mandate's launch in 2020, they have made strong and continued growth in all their pillars including top-tier mental health benefits, regular education sessions for employees, six business resources groups for employees of various backgrounds and their allies and developing training and scholarships programs with POV and the Miami Ad School Canada. The Groupe also launched This Is The Job, an initiative designed to work with Canada's largest school boards to change the complexion of the marketing industry and inspire racialized teens and young adults to consider a career in the industry. Canadian brands include: Publicis Canada (Publicis Canada, Hawkeye, Razorfish, Publicis Health, ThePubProductions, Nurun, Publicis Sports & Entertainment), Publicis Media (Starcom, Spark Foundry, Zenith), Leo Burnett (Leo Burnett Canada, Ove Brand Design, Leo Burnett Design), Saatchi & Saatchi (Saatchi & Saatchi Canada, Synergize, TPM),MSL Canada/North Strategic (North Strategic, MSL Canada, Notch Canada) and Publicis Sapient. Overview Publicis is currently looking to add to their Finance team. As a Financial Coordinator, you should be excellent at executing the administrative and clerical functions independently and efficiently. You must demonstrate strong initiative, should be self-confident, and motivate others. Possess excellent planning, time management, and organization skills. Have an eye for details, the ability to identify discrepancies and should be able to provide appropriate solutions. As the Financial Coordinator you should be an excellent team player with multi-tasking ability and good computer skills. If this sounds like you we invite you to read the details below and apply to this opportunity. Responsibilities Ensure timely and accurate reporting of financial information Manage vendors/clients by ensuring that prompt and accurate action is taken to maintain master vendor data, including liaising with vendors directly (creation, update, maintenance) Liaise with Shared Service Center on Accounts payable matters Assist with month end close process including expense and time analysis Expense report review to ensure completeness and accuracy prior to reimbursement approval PO issuance of non-billable expenses (vendors, freelancers) Provide day-to-day finance support to the business in its operations Work closely with Client Service team and Finance to ensure financial needs of both agency and client are met Assigning and setting up jobs in financial system (SAP) Working with internal finance team on Intercompany payables and billing Assist in the process of client related supplier invoices Ensure costs and billing on jobs are current and accurate Client- and Vendor set up Various tasks, analysis and reporting as assigned by the Finance Manager Qualifications University/College business degree Excellent analytical/quantitative skills with great attention to detail Strong interpersonal and communication skills with the ability to communicate with all levels within the organization. Attention to detail and strong organizational skills Problem-solving abilities Strong work ethic Results oriented mindset Reliability Self-starter, able to multi-task and work well under pressure. SAP knowledge a plus Proficiency in MS Excel a must. Media/advertising agency, or related industry a plus Additional information Transparency matters to us. The salary range for this position is $55,000-$60,000 CAD per year. Actual compensation within this range will be based on a variety of factors, including relevant experience, knowledge, skills, and applicable certifications. This range reflects what we reasonably expect to offer based on current market data. We use artificial intelligence (AI) tools to support parts of our hiring process, such as reviewing applications or analyzing resumes. These tools assist our recruitment team but never replace human decision-making. We believe in a human-first approach, where your experience and potential are recognized by people. Publicis Canada is committed to building a diverse workforce representative of our community. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply. If you require a specific accommodation please contact Human Resources at 416-925-7733 or by email at [email protected]
University/College business degree Excellent analytical/quantitative skills with great attention to detail Strong interpersonal and communication skills with the ability to communicate with all levels within the organization. Attention to detail and strong organizational skills Problem-solving abilities Strong work ethic Results oriented mindset Reliability Self-starter, able to multi-task and work well under pressure. SAP knowledge a plus Proficiency in MS Excel a must. Media/advertising agency, or related industry a plus
Ensure timely and accurate reporting of financial information Manage vendors/clients by ensuring that prompt and accurate action is taken to maintain master vendor data, including liaising with vendors directly (creation, update, maintenance) Liaise with Shared Service Center on Accounts payable matters Assist with month end close process including expense and time analysis Expense report review to ensure completeness and accuracy prior to reimbursement approval PO issuance of non-billable expenses (vendors, freelancers) Provide day-to-day finance support to the business in its operations Work closely with Client Service team and Finance to ensure financial needs of both agency and client are met Assigning and setting up jobs in financial system (SAP) Working with internal finance team on Intercompany payables and billing Assist in the process of client related supplier invoices Ensure costs and billing on jobs are current and accurate Client- and Vendor set up Various tasks, analysis and reporting as assigned by the Finance Manager