HR Assistant

HR Assistant | Ivory Plains Recovery Center | Adair, Iowa

About the Job:

PURPOSE STATEMENT:

The HR Assistant is responsible for a combination of routine, technical and administrative work to assist with a variety of HR functions including recruitment, orientation, benefits, licensing, training, employee recognition and filing. Collects, organizes, enters data and files documentation. Performs staff license verification and maintenance. Orders supplies for the department and ensures confidentiality of all data and information.

Roles and Responsibilities:

ESSENTIAL FUNCTIONS:

• Assists in developing and executing recruiting plans including job posting and scheduling interviews in the Applicant Tracking System.
• Conducts pre-employment screening, and coordinates scheduling of lab work and fingerprinting as needed.
• Verifies timely licensures and certifications of new employees and incumbents.  Documents and tracks in HRIS.
• Assists new employees with completion of new hire paperwork and onboarding.
• Serves as a resource person and assists in the orientation of new employees. 
• Ensures personnel files and related documents are organized and maintained in an easily retrievable format and conform to audit/review standards.  Audits files regularly to ensure compliance.
• Creates files for new hires and purges terminated employee files according to facility policies and procedures.
• Collects and compiles data and information and enters data in the HRIS accurately and timely.  Tracks staff training in the Learning Management System.
• Assists with day-to-day operations of the HR functions and duties. Supports special projects and events related to these functions.
• Processes various HR materials including confidential forms and records such as employment, enrollment and pay changes.
• Maintains employee information by entering and updating employment and status-change data.
• Maintains policy and procedure manuals, employee handbook, other communications and distribute as appropriate. Ensures they are accessible to employees.
• Ensures human resource information is kept confidential.
• Organizes and attends career fairs and employee events as directed.
• Helps to ensure benefits are consistently administered to the plan summary, i.e., enrollment within a 30-day window for new hires or within open enrollment period, conformity to life events and ACA.
• Prepares monthly reports to ensure all employees are in compliance with federal, state and licensing agency regulations. 
• Orders supplies for the department.

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent required. 
• One year experience in HR in healthcare setting preferred.
• Knowledge of The Joint Commission, facility licensing standards and third-party payor requirements is beneficial to aspects of the job.
• Working knowledge of state and federal employment laws.
• Ability to communicate effectively with all levels of management, employees, and external customers.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

Not applicable.

WORK LOCATION:

This position is onsite and is not a remote position.

SUPERVISORY REQUIREMENTS:

This position is an Individual Contributor.

Why Ivory Plains Recovery Center?Ivory Plains Recovery Center offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications. Qualified candidates should apply by submitting a resume. Ivory Plains Recovery Center is an EOE.

Veterans and military spouses are highly encouraged to apply. Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.