Human Resources Administrator & Reporting Specialist

• Manage employment documentation, including contracts, addendums, terminations, certificates, and notifications;
• Maintain employee personnel files and ensure compliance with labor legislation and internal policies;
• Input and maintain accurate information into the local HR tool and global one – SAP (e.g., new employees, salary updates, job changes, organizational structure adjustments and others);
• Provide administrative support to employees;
• Work with local payroll service provider to ensure that the employee life cycles is accurately reflected in the payroll;
• Ensure quality controls in the payroll process and update documentation;
• Supports the salary and bonus review proceses and HR budgeting process and forecast;
• Prepares periodic and ad-hoc HR reports (headcount, attrition, absenteeism, personnel costs, organizational charts, seniority, etc.);
• Ensures a smooth communication with the employee benefits providers;
• Collaborate with Finance in order to reconcile salary sheets with accounting records;
• Ensure compliance with labor legislation, internal HR policies, and GDPR requirements;
• Maintain and update HR administrative processes and identify opportunities for improvement;
• Contribute to digitalization and optimization of HR processes and systems;
• Ensure readiness for inspections or audits by maintaining accurate and compliant documentation.

• 5 years experience in a HR Administration and payroll position in a fast-paced environment required;
• Strong expertize in HR reporting;
• Good labor legislation knowledge;
• Advanced MS Office package (especially Excel);
• Fluent in English;
• Ability to handle and analyse complex data, synthesize relevant conclusion;
• Ability to work independently
• Excellent organizational, planning, and prioritization abilities
• Solution-oriented mindset and focus on continuous improvement.
• Strong communication and interpersonal skills, able to work with all organizational levels

Here you'll find:

• Career growth opportunity (both locally and internationally) in a global scale company: you will gain knowledge in business information, risk management, finance, and operational decision-making.
• Supportive culture: be part of a team that encourages you to take initiative, learn from mistakes and celebrate successes.
• Flexible Work Options: hybrid work arrangements and morning schedule flexibility.
• Benefits: medical subscription, lunch tickets, gift tickets for Christmas and Easter, vacation tickets Bookster, Speexx
• Learning opportunities: regular professional training and courses.

At Coface Romania, we value curiosity, drive, and innovation. If this resonates with you, JOIN US!