Accounts Payable/Receivable Specialist
Job Description
Allstate Exteriors is seeking a detail-oriented AP/AR Specialist to manage customer invoicing, collections, and vendor payables. This role is critical to maintaining strong cash flow, accurate job costing, and clean month-end closes. You'll work closely with Sales, Operations, and Accounting leadership in a fast-paced environment.
Who We are
Allstate Exteriors is a family owned and operated business providing a range of roofing, siding, and gutter services throughout Ohio and Florida. With our commitment to quality workmanship and customer satisfaction, we have built a reputation as a trusted provider of home exteriors solutions. We don't just install roofs, we help change the lives of families we serve.
Key Responsibilities
Accounts Receivable
- Generate and issue customer invoices within 1–2 business days of job completion
- Ensure invoices reflect approved scopes, change orders, and retainage
- Apply payments, manage deposits, financing, and credit card transactions
- Own collections process and maintain accurate AR aging
- Track KPIs including DSO and AR over 60 days
- Assist with lien waivers, compliance documents, and legal support as needed
- Register Warranties
Accounts Payable
- Process vendor invoices and expenses accurately and timely
- Code invoices to correct job, location, and GL account
- Match invoices to POs and resolve discrepancies
- Maintain vendor records, W-9s, and 1099 tracking
- Reconcile AP aging and vendor statements
General Accounting Support
- Maintain accounting documentation and inbox
- Assist with month-end close and reconciliations
- Support audits and CPA requests
- Collaborate with Sales, Operations, Purchasing, and Accounting teams
Qualifications
- 2+ years of AP/AR experience (construction preferred)
- Strong understanding of job-cost accounting
- Experience with QuickBooks Online (required)
- High attention to detail and ability to manage high invoice volume
- Strong communication and problem-solving skills
- Ability to take ownership and improve processes
Salary: $20.00 - $22.00 per hour
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Employee assistance program
- 401(k)
- Paid time off
Schedule:
- Monday to Friday - In Office
- Day shift
Benefits:
- 401(k)
- AD&D insurance
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance