TMD - Project Management Specialist I (Project Document Specialist)

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT: 
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00058262

 

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:

Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

 

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

 

NOTES TO THE APPLICANT:

 

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:
 

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department’s Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

 

Military membership is not required for this position.

 

ABOUT US:
 

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).
 

Our Vision: America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.
 

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

 

BRIEF POSITION SUMMARY
 

Performs routine (journey-level) consultative and technical assistance work with the Design and Project Management (DPM) Branch of the Construction and Facilities Management Office (CFMO). Works with all branches of the CFMO including the Environmental Branch, the Contract Management Branch, and the Plans and Programming Branch to execute successfully major and minor design and construction projects. Provides technical assistance to DPM staff through all phases of engineering and architectural projects (scoping through close out). Reports directly to the Contracts Management Branch Chief and works under moderate supervision with limited latitude for the use of initiative and independent judgment. 

 

 

Work Hours: Monday – Friday, 8-hour days, 40 hours/week

 

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
 

• Performs an array of technical, training, research, planning, policy and administrative activities for the Contracts Management Branch.
• Processes change orders, payment submittals and coordinates documentation with all CFMO branches for contracts.
• Initiates contract formation with the Office of State Support.
• Coordinates funding with Resource Management Branch to create budget for projects.
• Assists the Branch Chief in developing and recording Branch processes and procedures in both written and graphic format.
• Assists with developing Branch policies and procedure manuals.
• Manages and updates the Project Process Map and flow charts.
• Provides management reports, enters and tracks data, and closes and archives project documentation.
• Assists in developing, revising and maintaining scoping documents for proposed projects.
• Assists in preparing and tracking scoping document status for state and federally funded projects. 
• Performs data entry in several types of databases and assists in project status reporting. 
• Assists in preparing administrative reports, studies and projects.
• Assists Branch staff in procuring goods and services.
• Performs related work as assigned.
• Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook.
• May be required to perform duty in support of national emergencies, disasters, and other missions, to include on holidays and weekends.

MINIMUM QUALIFICATIONS

 

EDUCATION:
 

• Graduation from an accredited four-year college or university is required. (Substitution Allowed)

 

PREFERRED EDUCATION:
 

• Graduation from an accredited four-year college or university with major course work in design, project management, business administration, planning, mathematics or a related field is preferred.

 

EXPERIENCE:
 

• Two (2) years’ experience working in either construction and engineering related project management, business management, contract management, procurement or related field is required
• Experience using Microsoft applications (Outlook, Word and Excel) or database experience is required

 

PREFERRED EXPERIENCE:
 

• Experience working in the military and/or National Guard environment is preferred.
• Experience with Microsoft Project scheduling software is preferred.
• Experience with state Centralized, Accounting, Payroll/Personnel System (CAPPS) program is preferred.
• Experience with State agency procurement processes and procedures preferred.

 

SUBSTITUTION:
 

• Additional years of experience working in construction and engineering related project management, business management, contract management, procurement or related field may substitute for required education on a year-per-year basis up to four (4) years.

 

REGISTRATION, CERTIFICATION OR LICENSURE:

 

• Valid driver’s license is required. *The ability to obtain a Texas Driver’s License will be required within first 30 days of employment. A satisfactory driving record is required for driving state or federal vehicles to conduct agency business.
• Must obtain Certified Texas Contract Developer (CTCD) and Certified Texas Contract Manager (CTCM) through the Comptroller of Public Accounts within 18 months of hire (preferred at the time of hire).

 

OTHER REQUIREMENTS:

 

• Background Investigation. Selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.
• Eligibility to Work in the U.S. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. All offers of employment are contingent upon the candidate having and maintaining legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.
• Sponsorship. Candidates must be eligible to work in the United States without requiring sponsorship.
• Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/register/.

 

KNOWLEDGE, SKILLS AND ABILITIES

 

Knowledge of:
 

• Microsoft office suite (Outlook, Word, Excel, Access, Power Point);
• Visio or other flow chart software/creating flow charts;
• electronic databases; and
• inputting and retrieving data through prepared reports.

 

Skill in:
 

• gathering, assembling, correlating and analyzing facts;
• working with complex spreadsheets and databases;
• communicating effectively both verbally and in writing;
• planning, organizing and prioritizing tasks; and
• using standard office equipment and software.

 

Ability to:
 

• create solutions to problems;
• adjust to changing and conflicting priorities;
• prepare detailed and concise reports within required timelines;
• develop, evaluate and interpret policies and procedures;
• communicate effectively and train others;
• work in a team environment;
• establish effective working relationships; and
• work in a military environment.
   

 

PHYSICAL/WORKING CONDITIONS

 

Work is performed inside; incumbent is exposed to normal office temperatures and noise. Work is typically performed in an office setting, involving standing, walking and sitting for extended periods of time, using a personal computer and telephone to conduct business. May lift, carry, move, and/or set up equipment and materials that weigh up to 40 pounds. Must be able to operate a vehicle and travel extensively throughout the region and willing to travel up to 50%.

 

MILITARY EMPLOYMENT PREFERENCE

If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Military Employment Preference can be granted.

 

Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo

 

Veteran – DD Form 214 (or Equivalent)

 

Disabled Veteran - VA Civil Service Preference Letter

 

Spouse of a member of the United States Armed Forces or Texas National Guard serving on active-duty – Marriage certificate and verification of duty status (active-duty orders, PCS orders, statement of service)

 

Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability – Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income

 

Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300

 

Orphan of a Veteran who was killed during active duty – Birth Certificate and DD Form 1300

 

 

VETERANS:

 

Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

 

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

 

United States Army: No military equivalent

 

United States Navy: BU Builder

 

United States Coast Guard: SEI16 Acquisition Project Management

 

United States Marine Corps: 8060 Acquisition Specialist

 

United States Air Force: 63AX Acquisition Manager

 

Additional Military Crosswalk information can be accessed at: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf

 

 

Contact TMD’s Veteran's Liaison, Paul Love if you have questions at (512)782-3836 or [email protected]  

 

 

The Texas Military Department does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.