Visiting Senior Clinical Research Coordinator - Dept of Medicine, Division of Breathe Chicago Center

Position Summary The Visiting Senior Clinical Research Coordinator collaborates with the Principal Investigator and other team members to provide oversight, facilitation, and coordination of one or more research studies. This role is responsible for managing all phases of study implementation, from startup through close-out, while maintaining both day-to-day operational oversight and a broad overview of the project's status. The incumbent serves as the primary liaison for the project team, which may include physicians, nurses, project managers, lab technicians, and data staff; and communicates with internal and external hubs, sponsors, national groups and other external entities. Senior Clinical Research Coordinators are responsible for recruiting and retaining participants; developing and implementing SOPs, workflows, and protocol training; allocating staff time and tasks; reviewing data for accuracy; and achieving recruitment and visit completion targets to ensure study objectives are met. Duties & Responsibilities • Protocol Implementation and Management • In collaboration with the PI, oversee and manage the completion of goals and tasks as outlined in the project plan. Responsible for the implementation and ensuring the timely completion of all research activities. Track progress against milestones and project plans, and update plans as needed to meet project goals. • Lead and manage the implementation of the research protocol, including developing, updating, and executing MOPs and SOPs, and ensure study staff are trained on all protocols and procedures. Serve as the on-site subject matter expert for all assessments and tests included in the protocol. • Coordinate participant treatment schedules to maintain compliance with protocol requirements. • Oversee and manage participant visits, ensuring that visits occur within the study window. Data and Reporting • Ensure accuracy and completeness of data entry into the appropriate system within required study timelines. • Accurately extract data from complex medical records. • Collaborate with data analytics staff to set priorities and schedules for regular data auditing and cleaning. • Develop reports for the study team and appropriate agencies. Participant Recruitment and Retention • Lead outreach efforts and serve as a liaison at community events. Develop and deliver presentations to recruit participants. • Develop and implement strategies to optimize the recruitment of research participants. Assist physicians and clinical staff in identifying prospective participants. • Oversee participant screening and scheduling. • Manage and oversee participant engagement activities, for example: communications, participant payments, navigating campus, etc. • Analyze retention rates and develop retention plans. Informed Consent and Regulatory Requirements • Coordinate the activation and maintenance of clinical protocols, including preparation and submission of applications, amendments, and adverse event reports as required by the UIC Institutional Review Board (IRB), Protocol Review Committee, and sponsors. • Review study procedures and evaluations regularly to ensure protocol compliance. • Oversee the study’s informed consent process and manage participant status. Responsible for participant enrollment and for ensuring the study team communicates research protocols effectively to participants, their families, and support persons, and that all required consent forms are obtained and completed. • Maintain detailed records of results and prepare written reports, including vitals and measurements; document and report adverse events as required. • Collaborate with regulatory staff to ensure adverse events and protocol deviations are appropriately reported and documented. Other related duties • Mentor junior staff and share best practices. • Present study progress internally and/or at conferences. • Participate in special projects as assigned