Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, and expense reports. This role ensures compliance with company policies, maintains strong vendor relationships, and supports the financial close process while upholding internal controls and accounting standards.

Key Responsibilities

Invoice Processing & Payments

• Review, verify, and process vendor invoices for accuracy, approvals, and proper coding
• Match invoices with purchase orders and receiving documentation (3-way match)
• Enter invoices into ERP system (e.g., SAP) in a timely manner
• Prepare and execute payment runs (ACH, wire, check)
• Monitor discount opportunities and ensure timely payments

Vendor Management

• Maintain vendor master data and onboarding documentation
• Respond to vendor inquiries and resolve discrepancies promptly
• Reconcile vendor statements and investigate variances

Account Reconciliation & Close

• Reconcile accounts payable subledger to general ledger
• Assist with month-end and year-end closing activities
• Track and record accruals for goods/services received but not invoiced

Compliance & Controls

• Ensure adherence to company policies, approval workflows, and internal controls
• Support audit requests by preparing documentation and reports
• Assist with tax-related documentation (e.g., W-9s, 1099 support if applicable)

Reporting & Support

• Generate AP aging and other reports for management review
• Collaborate with Purchasing, Receiving, and Finance teams
• Support cash flow planning by providing payable forecasts

Qualifications

Education

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

Experience

• 2–5 years of accounts payable or accounting experience
• Experience in manufacturing or high-volume environments preferred

Skills & Competencies

• Strong attention to detail and accuracy
• Knowledge of accounts payable processes and internal controls
• ERP experience (SAP preferred) and proficiency in Microsoft Excel
• Strong communication and problem-solving skills
• Ability to manage multiple priorities and meet deadlines

Working Conditions

• Office-based role with standard business hours
• Occasional overtime during month-end or audit periods

Key Traits for Success

• Organized and process-driven
• Proactive in resolving issues
• Strong sense of accountability and ownership
• Collaborative and team-oriented