Data & Content Operation Specialist

Crimson Education is the world’s leading college admissions consulting firm, with over 1,490 Ivy League offers and 2,410 to the US Top 15. We help ambitious students gain admission to the world’s top universities through expert-led guidance and proven, data-driven strategies. Crimson students are 7x more likely to get into the Ivy League than their peers. We were recently featured on the front page of the Wall Street Journal.

Crimson is the only college admissions consultancy that brings together:

• Former Ivy League and Top 20 admissions officers to rigorously review and refine applications

• Professors and PhD teaching fellows from leading universities to guide students through original, independent research — with pathways to selective peer-reviewed publication or conference presentation

• Past ISEF winners and judges who coach students to compete for state, national, and international science fair awards

• Capstone project mentors who help students design and scale leadership initiatives with real-world impact, measurable outcomes, and credible external validation

We’re backed by leading VC firms, including Tiger Global, Heal Partners, IceHouse Ventures, and Movac, and recently closed a USD $40M Series D funding round at a USD $640M valuation. We now operate across 21 markets worldwide, including the US, Canada, UK, Singapore, Japan, Hong Kong, Australia, and New Zealand.

The Role

The Data & Content Operation Specialist is responsible for collecting, organizing, validating, and continuously updating external education data required by the Crimson App. This role ensures that university profiles, program information, application requirements, essay prompts, competitions, summer programs, and other data on the platform remain accurate, complete, and traceable — providing a reliable data foundation for product features, student planning, and advisor services.

This is not a simple data entry role, it is a foundational contributor to the Crimson App's external education data ecosystem. The ideal candidate can assess source credibility, evaluate which data fields are meaningful to the product, and transform complex education information into maintainable, searchable, and product-ready structured data.

What are the main responsibilities for this role?

• Collect and maintain external education data for the Crimson App, including but not limited to:
  — University profiles, rankings, locations, and admission requirements
  — Major/program information, course directions, school/college affiliations, and application restrictions
  — Application deadlines, admission rounds, and required materials
  — Essay prompts from Common App, Coalition App, and institution-specific portals
  — Competition database: timelines, eligibility criteria, prestige level, and registration details
  — Summer program database: program dates, costs, admission criteria, and application deadlines

• Research and retrieve information from official sources including university websites, admissions pages, official PDFs, Common App, competition websites, and summer program portals; document all data sources for traceability.

• Structure and format collected data according to internal templates and field specifications, ensuring consistent formatting and system-ready imports.

• Regularly review and update high-frequency-change data such as deadlines, essay prompts, program availability, and competition registration windows.

• Flag conflicting, incomplete, or unverifiable information and coordinate with product, advisor, data, or content teams for resolution.

• Help establish data collection workflows including source prioritization, update schedules, validation rules, change logs, and quality control mechanisms.

• Support the product team in expanding data coverage to new categories or fields based on evolving business needs.
  

What skills and experience are required?

•  Strong English reading proficiency; able to efficiently navigate university websites, admissions pages, program descriptions, and official documentation.

• Strong research, synthesis, and cross-verification skills.

• Detail-oriented with a high sensitivity to data accuracy, format consistency, and source reliability.

• Proficient in data management tools such as Excel, Google Sheets, Notion, and/or Airtable.

• Able to execute repetitive yet precision-demanding data maintenance tasks following standardized workflows.

• Good communication skills; able to clearly document issues, flag uncertainties, and follow through to resolution.

• Basic familiarity with overseas undergraduate admissions, the US university system, Common App, competitions, or summer programs is a plus.

Bonus Qualifications

• Prior experience in the education industry, study abroad consulting, content operations, or data operations.

• Familiarity with university application systems in the US, UK, Canada, Australia, or other major study-abroad destinations.

• Experience with database maintenance, CMS data entry, data cleaning, or QA processes.

• Ability to use basic data tools or scripts to improve collection efficiency.

• Familiarity with the Crimson App's target user scenarios — including school selection, major exploration, activity planning, and application timelines.

Why work for Crimson?

• Rapidly growing start up, with a flexible working environment where you will be empowered to structure how you work

• Limitless development and exposure - our internal promotions/role changes made up 33% of all recruitment last year

• $1000 individual training budget per year, we love to ‘Level Up’ (it’s one of our core values)!

• Psychologist on staff

• Insightful fireside chats and workshops to help support our high-performing and ambitious team

• Radical Candor is a feedback approach we live by

• We’re a global player with 28 markets (and growing) across the globe. Most roles have the option to work from one of our many offices or remotely!

If you're passionate about growing in a fast-paced, collaborative environment and want to work with cutting-edge technology, then we'd love to hear from you!

Please keep an eye on your spam/junk email folder for correspondence from Team Tailor.