HEALTH PROFNS EDUC SPEC 3 CX

Please note: this is a temporary role scheduled to last through approximately March 2027. It Is primarily remote, but requires approximately one day per month on site (Parnassus campus; there may be flexibility) as needed. 40 hours per week, M-F.

 Programmatic Support – Center for Advancing Scholarship in Education (CASE)

• Coordinate logistics for a range of CASE programs, including Teaching Scholars, Visiting Scholars, Grand Rounds, ESCape, Journal Club, CASE Scholars, OME Seed Grants, the Pat O’Sullivan Award, Education Showcase, and Scholarly Writing Workshop. 
• Serve as the primary point of contact for program participants, faculty, and presenters. 
• Manage program schedules, enrollment, learning platforms, and preparation of materials. 
• Coordinate registrations, room reservations, catering, travel, honoraria, and audiovisual needs. 
• Provide weekly day-of support for virtual sessions and onsite support approximately one day per month. 
• Maintain program documentation, rosters, and records. 

Administrative and Operational Support

• Maintain databases and tracking systems to support program operations. 
• Prepare reports and summary documents. 
• Update and manage the weekly newsletter. 

Programmatic Support – Center for Faculty Educators (CFE) Faculty Development

• Coordinate room and catering reservations for onsite faculty development sessions. 
• Provide onsite support for certificate days and other in-person faculty development events across UCSF campus locations. 
• In collaboration with the faculty development primary coordinator, update and maintain online program materials. 
• Schedule and track facilitators for live sessions and activities. 
• Serve as a backup point of contact for program participants. 
• Compile evaluation data and prepare correspondence for facilitators. 

Additional Requirements

• Attend regular weekly meetings. 
• Provide onsite program support at least once per month. 

See above

Required:

• Thorough knowledge of relevant policies and regulatory requirements 
• Solid knowledge of health professions education program requirements 
• Thorough knowledge of the health professions education industry 
• Thorough knowledge of administrative analysis and operations research 
• Demonstrated ability to develop and implement processes and systems 
• Thorough understanding of administrative and operational implications within a program 
• Demonstrated excellence in oral and written communication skills, including active listening and critical thinking 
• Strong interpersonal skills 
• Proven ability to cooperate with and support the work of others 
• Ability to work productively with individuals from diverse backgrounds 
• Empathetic and aware of impact on others 
• Strong problem-solving skills to support learners and resolve issues 
• Excellent organizational and analytical skills with strong attention to detail 
• Ability to meet deadlines accurately and manage multiple, competing priorities 
• Thorough knowledge of educational software and platforms 
• Demonstrated ability to analyze and improve user experience 
• Strong knowledge of data management and documentation methods for program evaluation and reporting 
• Skills in statistical analysis across multiple databases and systems