Sales - Sales Rental Coordinator

Sales Administration

• Process customer orders from receipt through invoicing, ensuring accuracy and completeness.
• Verify all required sales documentation is completed in accordance with the Komatsu Sales Order Checklist.
• Coordinate timely delivery of forklifts and customer orders, including arranging transportation.
• Generate purchase orders for vendors and track outstanding orders to ensure timely fulfillment.
• Prepare and issue proforma invoices and final customer invoices; monitor and follow up on payments.
• Issue truck preparation work orders to branches in alignment with sales requirements.
• Serve as a point of contact for general sales inquiries.
• Ensure proper equipment specification on system.
• Provide administrative and operational support to the Sales Manager and Senior Manager as needed.

Work Order and Sales Coordination

• Ensure all required paperwork is completed for additional work by Parts or Service prior to delivery.
• Act as a liaison between Sales, Service, and Parts departments, providing updates on order progress.
• Monitor completion of work orders and confirm equipment readiness prior to invoicing and shipment.
• Review and evaluate used equipment preparation quotes.

Vendor Invoice Processing

• Verify receipt of all required documentation before processing vendor invoices for payment

Transportation & Logistics

• Obtain and compare transportation quotes for long-haul deliveries.
• Arrange transportation and manage related billing processes.
• Prepare Bills of Lading and ensure proper documentation for shipments.

Commissions & Reporting

• Calculate and process monthly sales commissions and accruals.
• Submit commission data to payroll and provide statements to sales representatives.
• Maintain accurate order booking and invoicing records.
• Prepare daily, weekly, and monthly reports for sales and rental activities.
• Support monthly, quarterly, and annual equipment inventory processes.

Rental Administration

• Support rental operations to maximize utilization and profitability of equipment.
• Coordinate equipment availability for demonstrations and short-term rentals.
• Handle rental inquiries and identify opportunities to increase rental revenue.
• Monitor preventive maintenance schedules for rental units.
• Open and manage work orders for rental check-ins and equipment preparation.