Events Program Coordinator - UT Social Work Office of Professional Development
Job Description
Job Posting Title:
Events Program Coordinator - UT Social Work Office of Professional Development----
Hiring Department:
School of Social Work----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt from FLSA----
Earliest Start Date:
Jul 01, 2026----
Position Duration:
Expected to Continue Until Dec 31, 2027----
Location:
UT MAIN CAMPUS----
Job Details:
General Notes
About UT Austin: The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 18 colleges and schools. The university is an enduring symbol of the spirit of Texas, driving economic and social progress while serving the city, state, nation and world as a leading center of knowledge and creativity. Our work is inspired by the bold spirit of Texas and our commitment to its people.
About UT Social Work: For more than 75 years, the School of Social Work at The University of Texas at Austin has led Texas in developing leaders and change makers committed to advancing society through innovative teaching, impactful scholarship and compassionate service.
Ranked as one of the nation's top 10 schools of social work for more than 20 years, UT Social Work pioneers interdisciplinary approaches to social work education.
Learn more about UT Austin’s mission and values, leadership and strategic plan.
100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays
This job description may not be contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply for any role you're personally interested in and excited to drive positive change.
Purpose
Responsible for assisting with planning, developing, and facilitating large meetings, events, and conferences for the UT Social Work Office of Professional Development “OPD”.
This position is funded by contracts and is contingent on contract renewal. It is expected but not guaranteed to be renewed beyond 12/31/27.
Responsibilities:
Assist with event setup and manage registration processes using Cvent, Event Farm, Seminar Web, and other conference management platforms. Coordinate with the Senior Administrative Program Coordinator to develop event websites and oversee registration activities. Respond to registrant inquiries via email and phone.
Support the coordination of events by working with planning committees, speakers, hotels, and vendors. Collaborate with the Office of Professional Development (OPD) team and stakeholders to plan and execute events. Coordinate speaker participation, including preparation and distribution of speaker agreements. Liaise with hotels and vendors to arrange catering, room setup, and other on-site logistics, and ensure timely processing of orders and billing.
Assist in the coordination of virtual events and manage on-site registration and logistics for in-person events. Troubleshoot issues as they arise and collaborate with the Director, Senior Administrative Program Coordinator, and planning teams to ensure successful event execution.
Prepare reports and identify opportunities for process improvement. Develop and coordinate event communications and promotional materials. Assist in the collection and analysis of evaluation data within established timelines. Maintain records, files, databases, and statistical information related to conferences and events.
Prepares financial reports and billing for state contracts.
Provide administrative and operational support to the Director of the Office of Professional Development. Complete special projects and perform other duties as assigned.
Required Qualifications:
Bachelor’s degree in a related field (relevant education and experience may be substituted as appropriate).
Professional demeanor with a strong commitment to customer service.
Demonstrated ability to communicate effectively and professionally, both verbally and in writing.
Strong attention to detail and accuracy.
Experience coordinating or administering programs or events.
Experience developing, editing, and proofreading marketing and promotional materials.
Five or more years of clerical or administrative experience, including at least two years coordinating events.
Demonstrated ability to prioritize tasks and manage competing demands in a fast-paced environment without sacrificing accuracy.
Proficiency with Microsoft Office Suite, Cvent, Zoom, and other virtual event platforms.
Working knowledge of Adobe Creative Cloud.
Demonstrated ability to work effectively with faculty, staff, students, and community partners.
Proven ability to collaborate as part of a team while managing multiple priorities and deadlines.
Ability to take initiative and work independently.
Excellent organizational, time management, and project management skills.
Preferred Qualifications:
Experience working at the University of Texas at Austin, including familiarity with university financial and administrative systems.
Background or experience in hospitality management or event services.
Salary Range
$40,000+ depending on qualifications
Working Conditions:
Occasional travel may be required.
Extended or non-standard work hours may be required to support events and program needs.
This position is primarily in-office; eligibility for remote work may be considered after six months of continuous employment, in consultation with the supervisor.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English and Spanish) [PDF]
- Right to Work Poster (English) [PDF]
- Right to Work Poster (Spanish) [PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.