Company Introduction:

Lindt & Sprüngli is a Swiss chocolate manufacturer and recognized as a global leader in the market for premium chocolate, offering a large selection of products around the world.  Lindt & Sprüngli looks back on a long-standing tradition of 175 years during which it has become known as one of the most innovative and creative companies making premium chocolate under the key brand Lindt.

Lindt & Sprüngli (North America) Inc. is the holding company of the US family of companies Ghirardelli Chocolate Company, Lindt & Sprüngli (USA) Inc. and Russell Stover Chocolates Inc.  Lindt & Sprüngli (North America) Inc. offers a shared-services model acting as the Center of Excellence for the North American market by providing world-class Supply Chain, Project Management, Information Technology, and additional business services to the local entities. 

This is an exciting time to join our company as we are further accelerating the success story and market expansion over the next years.  High performing, entrepreneurial, result driven and passionate employees are key success factors for Lindt & Sprüngli.  We are warmly welcoming ambitious talents to join us.

What Lindt & Sprüngli offers:

• A highly passionate team driven for success

• A fast-changing business environment and entrepreneurial mindset

• Central and prime office location in Kansas City next to the Plaza

• US or international career opportunities within the Lindt Group

• Opportunities to be involved in employee committees

• A flexible work environment offering a hybrid model

• Market competitive compensation, annual bonus and benefits

• And of course – delicious premium chocolate!

Lindt & Sprungli wants employees who align to our core values:     

• Excellence: You have passion for what you are doing and strive for excellence

• Innovation: You are constantly looking for new and better ways to deliver success

• Entrepreneurship: You are empowered and accountable for your actions and results

• Responsibility: You act with integrity and treat everyone with respect

• Collaboration: You support your colleagues across disciplines, business segments and geographies 

Job Description Summary:

The Office & Administrative Coordinator provides high-level administrative and operational support to the CEO and Leadership Team while helping keep the office running smoothly and efficiently. This role requires strong organizational skills, discretion, sound judgment, and a proactive, service-oriented mindset.

This position also supports the HR and Procurement teams with administrative tasks such as interview scheduling, candidate coordination, basic reporting, and contract and vendor related support.

Essential Functions

Executive Support

• Manage calendars for the CEO and Leadership Team, prioritize meeting requests, and proactively resolve scheduling conflicts
• Coordinate travel, meetings, conferences, and related logistics
• Partner closely with the CEO and Leadership Team to keep them informed of upcoming commitments and follow up as needed
• Record, distribute, and maintain meeting minutes for Leadership Team meetings
• Reconcile and submit expense reports

Office Operations

• Manage front desk responsibilities, including answering phone calls and greeting visitors
• Coordinate on-site and off-site events for groups of varying sizes (i.e., leadership meetings, employee events, town halls, etc.)
• Handle incoming and outgoing mail, shipments, and deliveries
• Work with building management to address maintenance, access, and general office needs
• Maintain shared spaces, including conference rooms, to ensure they are organized, functional, and ready for use
• Order and maintain office and kitchen supplies
• Serve as the main point of contact for office-related needs, including vendors, supplies, and facility coordination

HR & Procurement Support

• Support the HR team with day-to-day administrative tasks and coordination
• Schedule interviews and coordinate candidate logistics
• Pull and compile basic HR reports as needed
• Assist with HR processes and documentation, maintaining accuracy and confidentiality
• Assist with contract and vendor administration tasks as needed

Basic Qualifications

• Minimum of 2 years of administrative experience
• Associate’s or bachelor’s degree is preferred but not required
• Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Highly professional, positive, and service-oriented demeanor
• Ability to manage multiple priorities and adapt to changing needs
• Strong interpersonal skills with the ability to build relationships across teams
• Ability to handle confidential information with discretion

Company Description

Lindt and Sprüngli (North America) Inc. is the Supply Chain and Business Shared Services Company supporting the Lindt & Sprüngli family of brands (Lindt USA, Ghirardelli Chocolates and Russell Stover Chocolates), headquartered in Kansas City, MO.

Employment by Lindt & Sprüngli (North America) Inc. is contingent upon I-9 Employment Eligibility Verification, passing the urinalysis drug screen, and satisfactory employment and background checks.

Lindt & Sprüngli (North America) Inc. is an Equal Opportunity Employer and does not discriminate on the basis of age, race, color, national origin, sex, marital status, sexual orientation and gender identity, disability, veteran status, pregnancy, or any other status protected by law. Principals only, please.