Documentation Control Specialist

Job Title: Document Controls Specialist

Location: 1 Atlantic Street, Bridgeport, Connecticut,06604

Duration: 1 Year (Possibility of extension)

Job Description:

Provide project document control of BHS 05 Combined Cycle Project’s Architectural Engineer, Owners Engineer, Contractors and other drawings, documents, records as well as perform other administrative duties as directed.

• Ability to work independently and be self-directed;

• Possess strong interpersonal communication skills.

• Highly motivated; able to work in a fast paced environment and able to meet deadlines;

• Primarily responsible for managing project documents that are received, copied or scanned while also ensuring their accuracy, quality and integrity.

• Maintain stringent electronic and paper copy document control processes for all project related information.

• Coordinate all communications including indexing, compilation and distribution of documents as well as meeting notes and assignments.

• Utilize electronic filing and web-based project management, construction administration systems to store, manage, coding and tracking pertinent documents

• Ability to use scanning and copying equipment, organize and maintain documents

• Assist project managers to develop and maintain documents such as meeting agendas, meeting minutes, drawings, specifications and related items

• Periodically train other employees on records management procedures and policies which include documentation, retention, retrieval and destruction

• Assist with migrations, audits and perform administrative tasks as needed

• Control the retrieval of documents;

• Receive and process submittals or shop drawing and requests for information or RFI’s and maintain via tracking logs

• Assist project managers with organizing and compiling forms, drawings, documents and receipts for reimbursable invoicing.

• Ability to be detailed oriented, dependable, trustworthy and ability to work with complex and time sensitive documents

• Willing to work overtime when needed.

• Proficient with Microsoft software applications and Adobe software Requirements, familiarity with Document Control Systems

• Ability to prioritize, possess excellent time management and trouble shooting skills

• Copying Documents Scanning Documents Assembling and Binding Documents / inserting tabs and slip-sheet’s / 3 ring binders, etc.

• Verify vendor invoices for accuracy including proper accounting, sufficient supporting documentation for all man-hours, expenses, materials, and miscellaneous charges incurred.

• Coordinate with vendors to reconcile invoice discrepancies.

• Maintain and apply working knowledge of Standards for Business Controls and meet management's expectations for effective internal business controls.

Feel free to forward my email to your friends/colleagues who might be available. We do have referral bonus, if you refer any of your friends or colleague who are looking out for the same job.

Thanks & Regards,

Nagesh

732-844-8712