TPWD - Contract Administration Manager I

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

  
EXCELLENT BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities.  Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.

 

PLEASE NOTE: 

All applications must contain complete job histories in the WORK HISTORY SECTION to include:

• Job Title

• Dates of employment (month/year)

• Name of Employer, Name of Supervisor Description of duties performed

• Volunteer experience credit is counted toward any experience requirement.  Please list those experiences to receive credit towards meeting the minimum requirements. 

• Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields.

• College Transcripts are required at the time of interview (unless otherwise noted on the posting) if education is used to meet the minimum requirements of the job posting. A copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. 

• Applications with “See attached" or "See resume" will not be accepted in lieu of a completed application.

• Resumes are encouraged as attachments but will not be used to determine eligibility

• Work In Texas (WIT) Applications: WIT applicants are required to complete the supplemental questions to be considered for the posting. To complete the supplemental questions, login to CAPPS Recruit.

IF THIS INFORMATION IS NOT SUBMITTED, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE.

 

MILITARY OCCUPATIONAL SPECIALTY CODES:

Job Classification	Service	Military Specialty
Contract Administration Manager I-II	Army	36B, 51C, 36A, 51C
Contract Administration Manager I-II	Navy	LS, LSS, 310X, 651X, 751X
Contract Administration Manager I-II	Coast Guard	SK, F&S, FIN10, SEI16
Contract Administration Manager I-II	Marine Corps	3044, 3006, 8640
Contract Administration Manager I-II	Air Force	6COX1, 60C0, 62S0, 63G0, 63S0, 64PX
Contract Administration Manager I-II	Space Force	No Military Crosswalk. Qualified veterans are encouraged to apply.

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

MILITARY EMPLOYMENT PREFERENCE: 

If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/.

Required forms that will need to be attached with application for Military Employment Preference:

• Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation).

• Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.

• Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.

• Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders.

• Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.

Documentation must be attached to the application before military preference can be granted.

 

HIRING CONTACT: Debra Rosas, (512) 389-4538

PHYSICAL WORK ADDRESS: 4200 Smith School Road, Austin, TX 78744

 

GENERAL DESCRIPTION

Under the direction of the agency's Procurement Director, this position performs advanced (senior-level) contract administration work in support of the agency divisions contract needs to include developing and managing research and cooperative contracts with state of Texas agencies, institutions of higher education, other states, federal agencies, and non-profits. The Contract Administration Manager provides leadership and direction to the Two-Party Contract team responsible for the administration of various services contracts. Responsibilities include supervising and mentoring the Two-Party Contract team while performing duties. Develops and implements procedures, training, and process improvements to promote consistency, efficiency, and accountability within the Two-Party Contract team. Serves as a liaison with internal/external customers to ensure contracts and amendments are consistent with program, legal, and fiscal requirements. The ideal candidate will be an effective communicator and critical thinker with demonstrated experience managing teams, administering complex contracts and driving excellence in a fast-paced environment. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Financial Resources Division, Agency, and Federal rules, regulations and procedures. 

 

Education:

Graduation from an accredited college or university with a Bachelor's degree and major course work in business or public administration, or related field.

Experience:

Four years of experience with contract development, contract administration, contract management, contract monitoring, contract evaluation, or financial auditing;

Two years of supervisory or managerial experience overseeing staff in procurement, contract management and related functions.

NOTE: Experience may have occurred concurrently.

Licensure:

Must possess Certified Texas Contract Manager;

Must possess or be able to obtain, within 30 days of employment, a valid state driver's license.

NOTE: Retention of position contingent upon obtaining and maintaining required certifications and licenses.

 

ACCEPTABLE SUBSTITUTIONS:

Education:

One additional year of the required experience in contract development, contract administration, contract management, contract monitoring, contract evaluation, or financial auditing may substitute for 30 hours of the required education, with a maximum substitution of 120 semester hours.

    

PREFERRED QUALIFICATIONS:

Experience:

Five or more years of experience in state of Texas contract administration to include management of complex and multi-million dollar procurements;

Experience training and supervising staff involved in public procurement or contract administration activities;

Demonstrated experience overseeing all phases of contracting from development through negotiation, award, administration, and close-out;

Experience administering complex contracts in accordance with the Texas Procurement and Contract Management Guide and applicable statutes;

Experience applying the Texas Grant Management Standards and Code of Federal Regulations.

Licensure:

Certified Texas Contract Developer.

 

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of state and federal laws, rules, and regulations governing public procurement and contract administration, particularly for inter-agency, inter-local, memorandum of agreement, and non-profit;

Knowledge of policies and procedures of contract administration and management;

Knowledge of business administration and accounting principles and practices;

Skill in leadership, supervision, and team development, including the ability to train, coach, and evaluate staff to achieve program goals;

Skill in interpreting complex policies and legal requirements, analyzing data, and developing process improvements;

Skill in negotiation, conflict resolution, and effective communication with internal and external stakeholders;

Skill in mediating and resolving contract administration disputes and claims;

Skill in effective verbal and written communication;

Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts;

Ability to write and edit contracts, requirements, specifications, and related correspondence;

Ability to identify, and mitigate risks, ensure compliance, and maintain consistency and transparency in contracting activities;

Ability to interpret, evaluate, and develop policies, procedures, and regulations;

Ability to provide guidance and assistance to division staff;

Ability to manage multiple reporting requirements;

Ability to exercise independent judgment and decision-making with little or no supervision;

Ability to assign and/or supervise the work of others;

Ability to manage multiple priorities and make sound, informed decisions under limited supervision;

Ability to work as a member of a team;

Ability to work under stressful conditions;

Ability to conduct work activities in accordance with TPWD safety program.

 

WORKING CONDITIONS:

Required to work 8:00 a.m. - 5:00 p.m., Monday - Friday.

Required to work overtime as necessary.

Required to travel 5% with possible overnight stays.

Required to conform to dress and grooming standards, work rules and safety procedures.

Non-smoking work environment in State buildings and vehicles.

 

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER