Finance and Administration Specialist
Job Description
Department
Law Finance
About the Department
Job Summary
This role will also provide administrative support for the Law Human Resources department.
Responsibilities
Assists and provides support to prepare annual budgets, create internal tracking mechanisms, ensure compliance with policies, procedures and leadership’s expectations, and perform research, reporting and analysis as directed.
Acts as a resource and provides general training to faculty and staff; assists internal units with University financial systems, as needed.
Oversees monitoring of all procurement activities, including approval of purchasing and expenditure activities. Assists staff with transactions in Oracle, Concur, and Workday, and provides guidance on University procurement policies.
Manages all graduate and undergraduate student employment for the Law School. Works with faculty and Law School colleagues to ensure GSU compliance and resolve any student employment issues.
Performs all related accounting functions required to maintain the general ledger, such as monitoring accounts, preparing financial projections and/or reports, and account creation, reconciliation and closing, in compliance with Generally Accepted Accounting Principles and University policies and procedures.
Reconciles monthly financial data, assists in the preparation of monthly variance reports and annual effort reports, supports the yearend close process.
Makes deposits, tracks gifts, payments and pledges to ensure proper allocation, reconciles stale dated checks and monthly wire transfers.
Submits journal entries and expense transfers in Oracle as needed.
Processes payments to vendors as needed, assists with account set-up for vendors and independent contractors, advises internal unit administrators on the procurement process.
Provides administrative support to the Human Resources team as needed.
Helps to prepare monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
Works with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
Bachelor’s degree in finance or related field strongly preferred.
Experience:
Experience with Oracle Cloud ERP and/or chart of accounts strongly preferred.
Technical Skills or Knowledge:
Knowledge of Generally Accepted Accounting Principles (GAAP).
Proficiency with Microsoft Office (Word, Excel, PowerPoint).
Preferred Competencies
Strong financial and analytical skills.
Communicate accounting and financial information clearly and concisely.
Exceptional attention to detail and organizational skills.
Develop strong working relationships with internal units and University-wide offices.
Think strategically and translate into operational objectives.
Independently develop and analyze alternative solutions and make recommendations.
Ability to exercise sound judgment, discretion, and tact.
Time management skills and the ability to handle multiple, concurrent tasks within deadlines.
Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals across the division and university.
Ability to be flexible and adaptable to changes in workflow and procedures.
Ability to work independently and complete projects on time and accurately with minimal supervision.
Working Conditions
This position is available for partially remote work based on business needs of the Law School.
Application Documents
Resume/CV (required)
Cover Letter (required)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.