Design Team Project Administrator

This is a full-time position at our head office in Calgary. Furthermore, candidates will require a class 5 license and access to a personal vehicle.   Run it. Track it. Keep it moving If you enjoy keeping projects organized, on budget, and moving forward, this role gives you a front-row seat to how capital projects get delivered across a national portfolio. At Boardwalk, our in-house design team delivers 15–20 projects a year across Canada. Leasing offices, lobbies, fitness spaces, community rooms, exterior amenity areas — work that gets built and used every day. You’ll join a tight, high-performing team that moves quickly, supports each other, and takes pride in the details. Our work has been recognized with multiple industry awards, including Renovation of the Year and Building of the Year. The Opportunity This role is designed for a team-oriented person with project administration experience who will help take ownership of the financial and administrative side of active projects, with opportunities to build leadership exposure through collaboration and involvement in project delivery. You’ll be responsible for coordinating approvals, tracking budgets, supporting procurement processes, and ensuring project documentation stays organized and updated. You’ll work across teams and regions, helping to keep multiple projects moving forward simultaneously. We move quickly and expect a high level of ownership. If you’re a team player who is detail-oriented, adaptable, and motivated to improve how things get done, you’ll succeed here.  What you’ll do Coordinate project approvals, including executive sign-off, PO issuance, and contract setup (CCDC) Process contractor and supplier invoices and support financial tracking Maintain project budgets, forecasts, commitments, contingencies, and cost trackers; identify variances and escalate risks proactively Work with design, operations, and project teams to support annual budget planning Administratively manage multiple projects simultaneously, tracking progress and helping resolve issues as they arise Coordinate with procurement and warehousing to ensure materials are ordered and delivered on time Assist in sourcing, qualify, and onboard contractors in alignment with company policies Coordinate project meetings, prepare action logs, track outstanding items, and follow up with stakeholders to maintain momentum Track and analyze project data (costs, timelines, contractor performance) and report to leadership Support rebranding and renovation projects across multiple regions Assist with preparation of specifications, tender documentation, and project packages Support quality assurance reviews and project closeout documentation Maintain and improve project systems, filing structures, workflows, and tracking tools to support efficiency Provide general team support and assist with priority tasks as required  You’ll fit if you Have 3–5 years of project administration or project coordination experience Are highly organized, detail-oriented, adaptable, and comfortable managing multiple priorities in a fast-paced environment Are confident working with budgets, numbers, and financial tracking Communicate clearly with both technical and non-technical teams Demonstrate leadership through initiative, accountability, and proactive problem solving Take ownership of your work and look for ways to improve processes Can thrive within a highly collaborative team structure Are open to occasional travel for site visits and project support Have a valid driver’s license and access to a vehicle  Education Diploma in Business Administration or related field (asset)  Tools Strong working knowledge of Microsoft Office (Excel, Outlook, Word) Advanced Excel skills preferred (budget tracking, reporting, formulas, pivots) Experience with SharePoint / document management systems considered an asset  What you get Competitive compensation based on experience Parking provided Opportunity to work on projects across multiple regions in Canada Exposure to a wide range of stakeholders and project scopes A supportive, high-performing team environment Ongoing learning and growth through hands-on experience Term Full-time, in-office Want to see the kind of work we do? Instagram: @bwalk_design