Administrative Professional III - Risk and Safety

Description:
261 working calendar
Hours Per Day: 8.0
Shift: 8:00 am - 4:30 pm Shift subject to change.

Hourly Rate: $36.12 (SC8LWESP Salary Schedule) Position is eligible for membership in the Lake Washington Education Support Professionals. 
 
PRIORITY APPLICATION DATE: This position is open until filled with first consideration given to applications received by July 1, 2026

Job Summary:
All general administrative support positions are expected to perform common office procedures such as answering phones; providing information and customer service to students, employees and/or the  community; word processing or data entry; and maintaining records while maintaining confidentiality. Although certain recurring tasks or responsibilities may be assigned to certain individuals within an office with multiple support positions, all employees in these positions are expected to contribute to keeping the office functioning effectively and efficiently.
 
This position provides comprehensive administrative and operational support to the Associate Directors of School Safety and Risk Management, ensuring smooth and efficient departmental operations. Responsibilities include maintaining and tracking data for school safety programs, processing access card requests, supporting door-scheduling functions, organizing meetings and events, creating proofing and publishing documents. The role also manages budgets, and program data tracking and assists with special projects as assigned. The position also supports risk management activities, such as assisting with tasks related to workers' compensation, maintaining the database of Certificates of Insurance, and ergonomic equipment orders. The role requires strong organizational skills, comfort with technology- particular MS Excel, excellent attention to detail, and the ability to collaborate effectively with both internal and external partners.
 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepare and submit Purchase Orders;
• AP Ver invoices to Accounts Payable once approved; process miscellaneous and mileage reimbursements for department staff
• Reconcile PCard (BMO) transactions and ensure proper coding; track expenditures promptly and accurately
• Track and maintain department budgets daily, collaborating on financial planning with colleagues.
• Order and maintain department supplies; order and track delivery of supplies and equipment for ergo requests
• Process payroll monthly, ensuring timely and accurate submissions.
• Handle access card requests and support door scheduling operations daily.
• Collect, update, and maintain accurate data in Excel for various tasks and reports.
• Participate in risk management activities, including assisting Risk Manager with administrative support for workers' compensation claims
• Maintain Certificate of Insurance database for district employees
• Schedule appointments or meetings for Director and department; coordination for events and meeting at Support Services and offsite
• Work individually and as a team-member on special projects assigned by managers and directors.
• Provide information and support to internal and external stakeholders as needed.
• Collaborate with the team to ensure smooth daily operations and successful project outcomes.

WORKING ENVIRONMENT Generally, the job requires 80% sitting, 10% walking, and 10% standing. The job is performed under minimal temperature variations, generally hazard free environment, and in a clean atmosphere. The usual and customary methods of performing the functions of this job require the following physical demands:

• Frequent reaching, handling, fingering and/or feeling.
• Occasional lifting, carrying, pushing and/or pulling.
• Seldom climbing and balancing.
• Seldom stooping, kneeling, crouching and/or crawling.

EDUCATION AND EXPERIENCEREQUIRED:
• High school diploma or equivalent.
• Four years job-related experience with increasing levels of responsibility or an AA degree and two years of jobrelated experience with increasing levels of responsibility.
• Experience with Word and Excel software programs desired.

APPLICATION PROCEDURE: 

External and Internal Applicants:  To apply to this posting, all applicants must submit an online application https://www.applitrack.com/lakewashington/onlineapp/default.aspx  

FINALISTS WILL BE CONTACTED FOR AN INTERVIEW

Please review LWSD Human Resources Employment Policies, which includes our non-discrimination policy. We are not able to sponsor employment at this time.

Lake Washington School District is committed to building an inclusive, equitable, and welcoming environment for all students and staff. We welcome candidates from all backgrounds and life experiences who share our commitment to educational excellence and equity. We especially encourage applications from individuals who have been historically underrepresented in education.
 
LAKE WASHINGTON SCHOOL DISTRICT IS A SMOKE-FREE WORKPLACE.