HR Assistant
Job Description
Human Resources Administrative Assistant
Overview
This individual will report to the Managing Director, Head of HR and will contribute to talent acquisition, employee engagement, and people initiatives in Canaccord Genuity’s U.S. offices. The HR Administrative Assistant plays a crucial role in supporting the human resources department by managing administrative tasks that ensure smooth and efficient HR operations. Ultimately, this position contributes to creating an organized and responsive HR environment that supports employee satisfaction and operational excellence.
This role is based out of our New York office with a hybrid schedule (WFH Mondays & Fridays).
Essential Job Functions
- Executive & Team Support
- Manage calendars for the Head of HR and broader HR team, including scheduling, prioritization, and conflict resolution.
- Coordinate meetings, prepare agendas, and track action items to ensure effective follow-through.
- Invoice & Vendor Management
- Process, review, and reconcile HR-related invoices with a high degree of accuracy and timeliness.
- Partner with Finance to ensure proper coding, approvals, and payment of vendor invoices.
- Maintain vendor records and assist with contract tracking as needed.
- Recruiting & Onboarding Support
- Coordinate interview scheduling across multiple stakeholders.
- Assist in drafting and formatting job descriptions and postings.
- Support onboarding logistics, including background checks, new hire documentation, and orientation coordination to ensure a smooth candidate experience.
- Employee Experience & Engagement
- Assist in planning and executing employee engagement initiatives, including recognition programs, wellness campaigns, and milestone celebrations.
- Support internal communications related to HR programs and employee events.
- Project & Process Support
- Contribute to HR projects and initiatives, such as system implementations, process improvements, and policy updates.
- Identify opportunities for increased efficiency and support continuous improvement efforts within HR operations.
Required Qualifications
- 0-2 years of administrative or HR experience
- Proven experience in invoice processing or accounts payable functions
- Basic knowledge of Microsoft Office Suite software
- Strong organizational skills with attention to detail and accuracy
- Ability to handle sensitive information with discretion and maintain confidentiality
- Excellent communication skills, both written and verbal
Preferred Qualifications:
- Experience working in a human resources department or supporting HR functions
- Familiarity with ADP Workforce Now
- Experience in financial services industry
Driven by your success
A career at Canaccord Genuity means working for a client-centric organization with a global reach across 10 countries. We are driven to achieve for our clients, our shareholders and each other – our people and culture are at the heart of our success. No matter what your role, you have the opportunity to make a positive difference through your ideas and hard-work and be rewarded for your performance.
Driven by diversity and inclusivity
Canaccord Genuity is committed to encouraging a diverse workforce and to promoting a respectful and inclusive culture in which everyone has the opportunity to thrive and realize their potential. We recognize that diversity across our business strengthens relationships, enables more innovative solutions for our clients, as well as creating a more stimulating place to work.
Building and developing a truly varied team of talented people from all walks of life is essential for tackling new global challenges, adapting to changing markets and appealing to an increasingly diverse client base.
Benefits Overview:
At Canaccord Genuity, your wellbeing matters. Joining our firm means being part of a workplace that not only values your contributions, but also invests in your overall health and wellbeing. We are glad to discuss our benefits with you in detail, and are pleased to share this overview:
Paid Time Off
- 15 days of paid vacation accrual per year
- 20 days of vacation accrual after 3 years with the firm
- Unlimited sick days
Health & Wellness
- Medical and dental insurance
- Vision insurance - 100% company-paid benefit
- Employee Wellness Program - 100% company-paid benefit
- Available to all employees and members of their household 24/7/365
- Mental health benefits: 3 free therapy sessions per occurrence per year
- Support and guidance for everyday issues including, but not limited to, legal consultation, financial expertise, child or elder care, home repair, housing needs, adoption, etc.
- Access care on-demand via phone, over live chat, email, or in-person
- Life insurance - 100% company-paid benefit
- Short-term disability insurance - 100% company-paid benefit
- Long-term disability benefits
- Pet insurance
- Equinox preferred rates
Financial Benefits
- 401(k) with employer match
- Employee Stock Purchase plan with employer match
- Commuter pre-tax benefits
- Tuition reimbursement