Sales Coordinator

Live Your Passion.  Add Your Magic.             

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes. 

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SUMMARY

The Group Sales Coordinator is responsible for performing daily tasks that assist the Sales Office and Group Sales team in alignment with the department’s long term goals and objectives.

ESSENTIAL FUNCTIONS

• Provide excellent customer service to our clients and their guests, third party and direct bookings.
• Accurately source leads, RFPs, meeting planner questions and reservation inquiries.
• Be available to speak to clients on behalf of the Sales Manager in their absence.
• Be able to create basic proposals, contracts, site alerts and other sales documents.
• Make sure that sales collateral is refreshed and stocked accordingly.
• Assist with amenities and welcome note cards.
• Work with Reservations, Guest Relations, Front Desk, and Conference Services to ensure guest needs are met.
• Maintain visibility and integrity of our department throughout the resort promoting mutual cooperation in assuring our clients are delivered the service as promised.
• Develop a trusting and long term relationship with our accounts.
• Assist with group leads in the absence of the Sales Manager when out of office or traveling.
• Assist in the preparation for travel, tradeshows and site visits. 

QUALIFICATIONS 

• Bachelor’s Degree preferred. 
• Two years’ experience in customer service in a hotel environment. 
• Must be able to speak, read, write and understand the primary language(s) used in the workplace. 
• Must be able to read and write to facilitate the communication process.   
• Requires good communication skills, both verbal and written. 
• Ability to communicate customer needs and resolve complaints independently. 
• Ability to establish and master goals. 
• Ability to identify and assist in the development of accounts. 
• Ability to act independently with minimal or no supervision. 
• Must possess basic computational ability.   
• Must possess computer skills, including, but not limited to, accounting programs, Microsoft Word, Excel and Delphi. 
• Knowledgeable in Opera and Delphi.
• Self-motivated, team oriented, proactive.
• Math skills, as well as budgetary analysis capabilities encouraged.

PHYSICAL DEMANDS  

Most work tasks are performed indoors and at a desk. Temperature is moderate and controlled by hotel environmental systems. Must be able to sit at a desk for up to 5 hours per day. Walking and standing are required the rest of the working day. This may include traveling to and from meetings. Length of time of these tasks may vary from day to day and task to task. Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis. Must be able to lift up to 15 lbs. occasionally. Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity. Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates. 

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.