Administrative Assistant, Operations
Job Description
JOIN THE PEOPLE POWERING KODIAK
Kodiak understands that our most valuable resource is our employees, and in order to provide industry-leading service and runtime, you must attract and retain premier talent. To accomplish this, Kodiak focuses on providing internal professional development and training, as well as the best benefits package in the industry.
Position Summary
The administrative assistant supports daily office operations to ensure efficiency and organization. This role serves as the first point of contact for visitors and employees when coordinating schedules, meetings, travel and company events.
Essential Duties & Responsibilities
Greeting and assisting visitors in a professional manner
Maintain and organize common office areas
Schedule travel arrangements for employees
Collect, sort, and distribute incoming and outgoing mail
Organize and schedule meetings and appointments
Order, track, and maintain office supplies
Coordinate office cleaning and maintenance as needed
Order and coordinate meals for meetings, training classes, and events
Submit accurate and timely expense and procurement reports with receipts and approvals. (by 1st day of closing)
Attend safety meeting and complete 2 Behavioral- Based Safety forms (BBS)
Assist in planning, coordinating and attending all company events
Distribute and assist in programming employee key cards
Assist with vehicle / trailer registrations and related documentation
Provide assistance with Geotab reporting
Ensure bulletin board and internal communications are current and accurate
Coordinate with local organizations to provide volunteer opportunities to employees
Serve as Emergency Office Coordinator and assist with emergency preparedness efforts
Perform additional duties as assigned
Education, Experience and Training
High school diploma or GED
Minimum two years of administrative assistant or related experience
Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and Adobe Acrobat
Knowledge of office management systems and procedures
Strong verbal and written communication skills
Excellent organizational skills and time management skills
Valid Driver's License, with Motor Vehicle Record (MVR) within the acceptable parameters of Company Policy required
Ability to read, write, speak, and understand English
Physical Demands
Ability to lift boxes not to exceed 35 lbs.
Ability to sit or stand for long periods of time as needed
Must be able to work under pressure and occasionally long or irregular hours
Travel requirements, up to 10%
#administrative
Kodiak Gas Services is an Equal Employment Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status.