Project Coordinator

Key Responsibilities: Handling all operational activities financial management (Supplier Invoice bookings Client billing) of minimum 1-2 mega project EPC clients in branch directly Ensure operational protocols and procedures setup are diligently followed by the entire operations team by having regular weekly operational meetings so as to constantly monitor work performance of individual employees of operations teams (Eg: check of internal reports, client reports) and also involving sales and branch management for the meetings as and when required First point of contact for all RFI with regards to operational activities including but not limited duty exemption and refund process, customs activities, permits and so on Should ensure availability and participation in all client operational meetings as and when required and support sales, business development and branch management meetings upon request Verification of RFQ responses from operations team for existing clients as per limits designed by company Close Liaison with Project Manager/ Operations Manager in setting up of procedures and protocols during kick off of any project / key account clients and basis approvals from branch manager / finance manager Close Liaison of container deposit closures follow up and constant monitoring of the same in coordination with branch administration team and finance / accounts team. Reporting to branch management on subject matter as and when required Responsibility for managing / maintaining records of bayan / duty exemption / regular weekly follow up of duty exemption applications / refunds and all associated procedures in close cooperation with Arabic translators / customs specialists, brokers and operation team members. Reporting to branch management on subject matter as and when required Ensure compliance of all operational activities in branch with QHSE directives and support QHSES initiatives Support branch management for matters related to insurance claims, monthly file closing / reporting Support finance and accounts team in matter of payment follow up and cash flow management Ensure all company policy, routines and standards are followed Follow any lawful directions given by the management