Health & Safety Coordinator

The Health & Safety Coordinator will provide administrative and program support to the Health & Safety Advisor and broader Production team. This role assists in the daily administration, maintenance, and continuous improvement of the company’s Health & Safety Management System (HSMS) and Production safe work practices. 

• Assist with the administration and upkeep of the Safety Management System (SMS)
• Maintain documents, forms, logs, data trackers, SDS library, and records
• Perform scheduled administrative audits (e.g., training records, Intelex entries, documentation completeness)
• Support COR requirements with document preparation, record gathering, and file accuracy
• Ensure version control and standardized formatting across safety documentation
• Assist supervisors with incident reporting and Intelex entry
• Conduct quality checks on incident records, corrective actions, and investigation files
• Track and follow up on outstanding corrective actions
• Work collaboratively with the RTW Team, and provide administrative support as needed
• Support the supervisors through Incident Management by participating in investigations, root cause analysis, writing incident reports for major and critical incidents, conducting trending analysis.
• Assign online training, track completions, and send reminders
• Update and revise training modules (content edits, formatting, uploading)
• Provide operational support functions, including assisting in any capacity as assigned by the Director of Operations to support the smooth, safe and efficient operation at Kent Homes 
• Develop Safety program documentation, such as: Policies, code of practice, standard operating procedures, safe work practices
• Schedule internal and external training sessions
• Assist in the education and management of the Contractor Management Program
• Maintain certification records, training matrices, and compliance reports
• Prepare attendance sheets, sign in forms, quizzes, and training packages
• Create and distribute Toolbox Talks, Safety Alerts, newsletters, and safety communications
• Provide support to management, employees and contractors on the review and understanding of OHS act and regulations
• Post safety materials on communication boards and digital platforms
• Assist with coordination of safety campaigns, recognition events, and awareness initiatives
• Provide support to the JOHSC (prepare agenda, meeting minutes, maintain committee documentation)
• Conduct office, production and site inspections, maintain inspection records, and follow up on actions
• Assist in fire drill planning, execution, and documentation