Analyst II, Fleet

Position Summary

The Fleet Analyst is responsible for managing and maintaining accurate records of vehicle titles, tags, and related documentation for Southern Company’s fleet assets. This position oversees daily mail operations, supports the Investment Recovery (IR) process for retired assets, and ensures compliance with state and local agency requirements. The Fleet Analyst plays a key role in maintaining data integrity within the Enterprise Asset Management (EAM) system and coordinating with internal departments, external agencies, and vendors to support efficient fleet operations across an industrial complex environment.

Key Responsibilities

Asset Title & Tag Management

• Maintain control of all vehicle and equipment titles within the fleet.
• Create and maintain a comprehensive title list; procure titles and tags from the Department of Revenue and local/state agencies as needed.
• Ensure all asset title and registration documentation is accurate, complete, and properly stored.
• Track title and tag status for new assets, transfers, and disposals to ensure timely processing.

Mail Management

• Manage daily mail operations, including sorting and distributing incoming mail related to tags, titles, citations, and other fleet documents.
• Enter tag and registration data into the Enterprise Asset Management (EAM) system based on motor vehicle receipts.
• Prepare and process outgoing mail, including FedEx shipments for delivery of hard plates (tags).

Investment Recovery (IR) Process

• Collect and prepare asset titles for retirement work orders; coordinate handoff to the Investment Recovery representative.
• Verify work orders in Data Spy and ensure completion according to established procedures and documentation.
• Record auction sales, report results to Property Accounting, and update EAM records with sales information, costs, and unit status changes (salvage to sold).
• Monitor the Fleet EAM mailbox and respond to or complete incoming requests promptly.

Education and Experience

• Bachelor’s degree preferred in business administration, accounting, or a related field (Associate degree or equivalent experience acceptable).
• 2–4 years of experience in asset management, fleet administration, or records management.
• Familiarity with Department of Revenue and local/state agency title and registration processes preferred.

Knowledge, Skills, and Abilities

• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite and enterprise asset management systems (e.g., EAM, Data Spy).
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• Excellent communication and teamwork skills.
• Demonstrated ability to maintain confidentiality and handle sensitive information.

Core Competencies

• Accountability: Ensures accuracy and timeliness in documentation and data management.
• Customer Focus: Provides responsive service to internal departments, external agencies, and vendors.
• Attention to Detail: Maintains precision in recordkeeping and compliance documentation.
• Collaboration: Works effectively with team members, property accounting, and fleet operations personnel.
• Adaptability: Adjusts to changing priorities, system updates, and process improvements.
• Integrity: Handles sensitive information with professionalism and discretion.

Working Conditions

• Primarily office-based within an industrial complex environment (e.g., fleet operations, maintenance, or warehouse areas).
• Regular interaction with field and administrative personnel.
• Occasional travel to local/state agencies or fleet sites for title and tag procurement.
• Standard Monday–Friday schedule; additional hours may be required during peak workload periods.
• Must observe all Southern Company safety policies and procedures when working in or around fleet or industrial areas.