Job Description
At HedgeServ, we’re redefining what’s possible in fund administration. With more than $700 billion in assets under administration, we partner with the world’s most forward-thinking investment managers – across private equity, private credit, endowments, hedge funds and more – to deliver seamless, tech-enabled solutions that drive performance.
Our proprietary platform, enhanced by machine learning and robotic process automation, gives clients real-time insights and unmatched control over their operations. Alongside our technology, we offer award-winning service through our team-based approach -- led by a deeply experienced team of industry experts. Our solutions span the full investment lifecycle, including fund accounting, middle office, risk, compliance, tax, and investor services.
We’re a future-focused company, empowering our people through a robust career development framework, clear career trajectories with structured learning paths, training, and progression plans. We invest in leadership development and in our collaborative culture, creating space for talent to grow. Our corporate values – Relationships, Support, Innovation, and Expertise – create a sense of shared purpose and belonging, and we recognize our employees sit at the core of our success. We continue to innovate and evolve through our employees, working together to achieve our shared vision and mission.
HedgeServ supports employees through a variety of offerings, including remote and hybrid working arrangements, and a comprehensive benefits package. We’ve been recognized as an employer of choice, earning a top 100 workplaces designation.
Founded in 2008, HedgeServ has grown into a global organization with over 2,000 experts across the globe, with offices in the United States, Grand Cayman, Ireland, Poland, Bulgaria, Luxembourg, the Philippines, and Australia. We’ve earned numerous accolades, including Top Overall Administrator, along with #1 rankings for providing alternative asset services in Accounting, Technology, Client Service, Investor Services, Alternative Fund Expertise, Reporting, and Regulatory Expertise.
Supervisor - Company Secretariat (CoSec) and Domiciliation, Investor Services
Role Purpose
Join our company secretarial and domiciliation team within a regulated fund administration firm, ensuring client entities comply with all relevant Luxembourg legal and regulatory obligations, corporate governance standards, and best practices across a diverse portfolio of Luxembourg domiciled structures.
Key Responsibilities
- Assist with all company secretarial and domiciliation operations.
- Prepare for and participate in Board and Shareholder meetings, documenting, drafting and/or reviewing minutes while respecting turnaround timelines.
- Ensure all entities comply with laws, CSSF regulations, and fund governance requirements (filings, registers, statutory returns).
- Draft and review legal and corporate documentation, including resolutions, agreements.
- Assist clients and boards on legal, regulatory, and governance best practices.
- Stay current on all legislative and regulatory changes impacting Luxembourg fund administration.
- Support new fund launches, entity incorporations, reorganizations, and liquidations.
- Foster strong client relationships and represent the firm at industry events and regulatory meetings.
Qualifications & Experience
- University degree and/or professional qualification is an advantage
- ILA Company Secretary certification and/or similar qualifications highly desirable.
- Minimum 2 years’ experience in a company secretarial or corporate administration role servicing Luxembourg funds.
- Technical knowledge and hands-on exposure to regulated and unregulated structures.
- Experience liaising with the CSSF, LBR, legal advisors, auditors, and regulatory filings.
- Fluent English, written and verbal.
Attributes
- Client and detail oriented, with an ability to work accurately to deadlines
- A team player, with an ability to thrive in a demanding, fast-moving environment.
- Strong verbal and written communication skills, with the ability to communicate effectively and in a timely manner
We’re proud to offer a benefits package and workplace culture designed to support your health, career ambitions and life beyond work.
- 🏥 Permanent Health Insurance & Life Insurance so that you can feel secure in any situation
- Employee Assistance Programme available to you and your immediate family for support on a variety of matters
- Defined contribution pension scheme with employer contributions so you can look after your future
- Generous annual holiday entitlement so that you can slow down and take some time to rest
- 🎁 Club/gym subsidy so that you can take care of your body after work
- Monthly lunch vouchers
- Discretionary annual bonus scheme
- 💬 Referral Programme – do you know someone who would like to join us? Referral bonuses are awaiting you!
- 🏠 Hybrid working
- 🎉 Sports and Social Club – many team outings, company parties, sports activites and charity projects are awaiting you
- 💻 Support for workplace equipment and programs promoting mental health and wellbeing – because your comfort and health matter to us